Job Description
The Windreich Department of Artificial Intelligence and Human Health (AIHH) at the Icahn School of Medicine at Mount Sinai leads a pioneering collaboration with the Charles Bronfman Institute for Personalized Medicine (CBIPM) and the Hasso Plattner Institute for Digital Health (HPIMS) to transform the future of healthcare. Together, these three entities form a unified ecosystem that integrates advanced AI-driven diagnostics, large scale clinical research and cutting edge digital innovation to accelerate scientific discovery and deliver meaningful improvements in patient care and health systems worldwide.
The Administrative Assistant will provide comprehensive administrative and operational support to faculty and staff within the Windreich Department of Artificial Intelligence and Human Health (AIHH). This role reports directly to the Chief of Staff and serves as the primary point of contact for office administration and day-to-day operational coordination.
The Administrative Assistant will work closely with department leadership, faculty, trainees, and institutional partners to maintain organized workflows and support academic, research, and operational initiatives across AIHH. This individual will play a key role in ensuring the smooth functioning of departmental operations and maintaining a professional and efficient office environment.
The Administrative Assistant II is an experienced administrative support person who provides a wide variety of administrative support services including budget preparation and control activities, preparation and control of records, statistics and reports regarding operations and personnel matters. She/he may serve as administrative liaison with others related to purchasing, human resources, facilities and operations.
Qualifications
Associates degree or equivalent combination of experience (Bachelors preferred).
4+ years related administrative or business experience
Preferred:
Prior administrative experience in an academic, healthcare, or research environment preferred
Strong organizational and time-management skills with attention to detail
Ability to manage multiple tasks simultaneously and meet deadlines in a fast-paced setting
Excellent written and verbal communication skills
Professional demeanor and strong interpersonal skills
Ability to handle confidential information with discretion
Proficiency in Microsoft Office, Google Workspace, and institutional administrative systems
Responsibilities
Provide administrative support to faculty and departmental staff, including scheduling meetings, managing calendars, and coordinating logistics
Serve as the main point of contact for office administration, including supply management, space coordination, and facilities requests
Coordinate internal and external meetings, including room reservations, virtual meeting setup, agenda preparation, and distribution of materials
Prepare routine correspondence, reports, and documentation as needed
Maintain organized electronic and physical filing systems
Assist with travel arrangements, expense reports, and reimbursement submissions in accordance with institutional policies
Support onboarding logistics for new faculty, staff, and trainees, including coordination with HR, IT, and other institutional offices
Assist with planning and execution of departmental events, seminars, and visiting speaker engagements
Track and follow up on action items from meetings and departmental initiatives
Serve as a point of contact for routine inquiries and route requests appropriately
Support basic grant and project administrative processes in coordination with finance and grants teams
Performs other related duties as assigned
About Us
Strength through Unity and Inclusion
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai's unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.
About the Mount Sinai Health System:
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.
Equal Opportunity Employer
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.
Compensation Statement
Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $23 - $36 Hourly. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
