Position Overview
The Administrative Assistant provides comprehensive administrative and operational support to senior leadership and internal teams. This role plays a key part in ensuring smooth day-to-day office operations by managing administrative processes, coordinating logistics, supporting site operations, and maintaining an organized and welcoming work environment.
Essential Functions: (This role is not a traditional receptionist position, but rather a hands-on administrative and site support role focused on operational coordination and executive support.)
Senior Leadership Support
Administrative Support: Provide comprehensive administrative assistance to three senior leaders/VPs including scheduling meetings, coordinating travel arrangements, processing expenses, and supporting administrative programs such as business cards, recognition programs, and internal coordination activities.
Business Operations Support: Coordinate training activities and maintain administrative records. Assist with financial administrative processes including coordination of accounts payable/receivable activities and vendor relations while supporting documentation and contract administration.
Event Management: Plan, organize, and execute internal and external events including team meetings, workshops, team-building events, and company celebrations.
Site Support & Coordination
General Site Administration: Handle a variety of ad-hoc administrative duties that require in-person attention to maintain an organized, efficient, and welcoming office environment.
Logistics and Visitor Coordination: Facilitate mail retrieval, coordinate shipping and delivery requests, and assist with visitor services including scheduling, site preparation, and visitor orientation. Serve as a liaison for communicating building management updates to employees.
Operational Assistance: Provide hands-on support for various administrative tasks including AV setup, office signage, equipment coordination, electronic recycling programs, and support for operational or departmental initiatives.
Office Resource Management: Manage and restock office, kitchen, and shared supplies. Maintain organization of common spaces including kitchens, meeting rooms, and shared work areas to ensure they remain functional and professional.
Perform additional administrative tasks and responsibilities as assigned.
Competencies
Strong organizational and time management skills with the ability to manage multiple priorities.
Excellent verbal and written communication skills.
Ability to build relationships and collaborate effectively with internal teams and external partners.
Strong attention to detail and ability to maintain accurate administrative records.
Ability to anticipate needs and proactively solve problems.
Professional demeanor and ability to handle confidential information.
Strong interpersonal skills and customer-service mindset.
Required Education
Vocational diploma or equivalent administrative training.
Preferred Education
Associate's degree in business administration, Office Administration, or a related field.
Bachelor's degree
Experience
2-3 years of experience in an administrative assistant, office coordinator, or similar support role.
Experience supporting office operations, scheduling, logistics coordination, or event planning.
Intermediate proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
Experience working with vendors, visitors, or facility coordination preferred.
Physical Demands
Sitting, standing, and occasional lifting of materials or office supplies (not to exceed 40 lbs).
Position Type and Expected Hours of Work
This is a full-time hourly (non-exempt) position working Monday through Friday.
Hours of operation: 8:00 AM - 5:00 PM
This role requires regular on-site presence to support daily office operations and site administration. Occasional schedule flexibility may be required to support operational or event-related needs.
This is a hybrid position based in Glenview, Illinois, requiring approximately three days per week onsite and two days remote. Onsite days may vary depending on business needs
Candidates must be able to reliably work on-site three days per week as outlined above.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
About Us
GN brings people closer through our leading intelligent hearing, audio, video, and gaming solutions. Inspired by people and driven by innovation, we deliver technology that enhance the senses of hearing and sight. We help people with hearing loss overcome real-life challenges, improve communication and collaboration for businesses, and provide great experiences for audio and gaming enthusiasts.
What We Offer
Generous benefits including PTO and paid holidays
401(k) with company match
Paid parental leave and transition back to work benefits
Company HSA contribution
Discounted GN Group products
We Encourage You to Apply
Even if you don't match all the above-mentioned skills, we will gladly receive your application if you think you have transferable skills. We highly value a mindset, motivation, and energy that aligns with our core values, to not only ensure growth for you, but for your team and the wider GN organization as well.
We Are Committed to an Inclusive Recruitment Process
GN welcomes applicants from all backgrounds and applicants will receive equal consideration for employment. We make life sound better by developing intelligent sound solutions that transform lives through the power of sound, enabling people to hear more, do more, and be more than they ever thought possible. GN operates in more than 90 countries across the world. Founded in 1869, GN has more than 7,000 employees today.
Pay Transparency Notice:
The hourly pay range for this position is estimated to be between $26.33 and $43.89 per hour, depending on location, experience, skills, and internal equity. Compensation for roles at GN depends on a wide array of factors including but not limited to location, role, skill set, and level of experience. To remain competitive, GN offers a competitive benefits package, including annual bonuses, health insurance, a 401(k) plan, paid time off and paid holidays. GN participates in E-Verify. View the E-Verify poster here (https://www.e-verify.gov/sites/default/files/everify/infosheets/E-VerifyPlusInformationSheetforEmployers.pdf) . View the Right to Work poster here .
Disability Accommodation
If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please e-mail bloomington-humanresources@gnresound.com. This email is provided for the purpose of supporting applicants who have a disability that prevents them from being able to apply online.
GN brings people closer through our leading intelligent hearing, audio, video, and gaming solutions. Inspired by people and driven by innovation, we deliver technology that enhance the senses of hearing and sight. We help people with hearing loss overcome real-life challenges, improve communication and collaboration for businesses, and provide great experiences for audio and gaming enthusiasts.
GN was founded more than 150 years ago with a vision to connect the world. Today, inspired by our strong heritage, GN touches more lives than ever with the broadest portfolio of products and services in our history - fostering a sense of community, openness, and understanding.
By listening to customers and combining our unique expertise in the human ear, audio, video, and speech, wireless technologies, software, and miniaturization, we transform what it takes to bring people closer to what is important to them.
The GN-owned brands that are responsible for bringing these technologies to life:
Medical grade hearing technology: ReSound (https://www.resound.com/en) , Beltone (https://www.beltone.com/en) , Interton (https://www.interton.com/en) , Jabra (https://www.jabra.com/hearing)
Professional collaboration: Jabra (https://www.jabra.com/) , BlueParrott (https://www.emea.blueparrott.com/) , FalCom (https://falcom.gn.com/)
Gaming, calls and media: SteelSeries (https://steelseries.com/) , Jabra (https://www.jabra.com/)
Founded in 1869, the GN Group employs 7,000 people and is listed on Nasdaq Copenhagen (GN.CO). GN's solutions are sold in around 100 countries across the world.
If you would like to learn more about us, visit our homepage gn.com or click on our different brands. You can also connect with us on LinkedIn (https://www.linkedin.com/company/gn-store-nord/) , Facebook (https://www.facebook.com/gnstorenord/) and Twitter (https://twitter.com/gnstorenord) .
We are a Equal Opportunity Employer that values a diverse and inclusive workforce. We do not discriminate on the basis of race, color, national origin, religion, age, gender identity, sexual orientation, marital status, disability, genetic information, veteran status, or any other basis prohibited by federal, state, or local law. Women, minorities, veterans, LGBTQIA+ individuals, and persons with disabilities are encouraged to apply. Come join our team!
