Administrative Program Specialist-A
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Administrative Program Specialist-A
Salary
$3,127.00 - $6,136.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
419-218645-KPG
Department
DPS-Office of State Police
Opening Date
03/11/2026
Closing Date
3/16/2026 11:59 PM Central
Description
Benefits
Questions
About this Job
The Criminal Investigations Division (CID) is responsible for investigating criminal activity in the State of Louisiana. CID is comprised of both Detectives and Narcotics investigators. CID operates in three (3) Regions throughout the state, which follow the same geographical lines as the Patrol Regions. Please see the Patrol and Troop Section for maps of the specific areas of responsibility. In addition to the CID Headquarters, several field offices are maintained in strategic locations throughout the state.
The incumbent will serve as the financial and budgetary liaison between CID Region 1 and the Office of Management and Finance, managing select budgets and budget requests.
An Ideal Candidate should possess the following competencies:
Selected Core Competencies:
Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Demonstrating Accountability:The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Following Policies and Procedures:The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Selected Preferred Competencies:
Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
Adapting to Change:The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
Communicating Effectively:The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Demonstrating Initiative:The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
Learning Actively: The ability to pursue learning, seek feedback, and integrate new knowledge to improve personal and professional performance.
Minimum Qualifications
Three years of experience in administrative services; OR
Six years of full-time work experience in any field; OR
A bachelor's degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168090) .
Job Duties and Other Information
Job Duties:
The incumbent will serve as the financial and budgetary liaison between CID Region 1 and the Office of Management and Finance, managing select budgets and budget requests.
Performs all functions required for requisitioning equipment, supplies, and services utilizing the incumbent's state purchasing card or LaGOV procurement. Reconciles LaCarte statements monthly.
Assists in the development and planning of current and future expenditure requirements including equipment, programs, and supplies necessary to accomplish goals and objectives of the section while remaining within the budget.
The incumbent should be knowledgeable of all steps regarding hiring civil service employees and be able to give guidance to the hiring supervisor and Captain.
Keeps the Captain and hiring supervisor updated on completion date of each step.
Acts as the primary coordinator and point of contact for all hiring functions including submitting background investigation results to Internal Affairs and processing of hiring forms and documents.
Prepares and submits requests for position vacancies and lateral reassignments for LSP positions within the section.
Draft new and updated position descriptions.
Monitor WAE renewal dates for timely submission of yearly renewal requests.
Receive and screen callers including taking complaints and referring callers to the appropriate authority when necessary.
Maintain the Commander's appointment calendar, coordinate and attend meetings and assist with travel arrangements as needed.
Reviews, sorts, and disseminates mail to appropriate sections within the department and independently responds to requests not
requiring the attention of the Commander.
This position coordinates, verifies, and submits routine correspondence and requests, including but not limited to: annual evaluations; travel expense accounts; family medical leave requests; secondary employment applications; and initiates user actions requests for newly reassigned and/or promoted personnel.
This position reviews, submits, and maintains contracts, grants, and memorandums of understanding to the chain of command, ensuring all renewals are received and submitted on a timely basis. Acts as a custodian of all MOUs and maintains an organized electronic file to be easily accessed.
Responsible for maintaining confidential personnel files for the Commander, which may include highly classified or sensitive information.
Maintain general administrative files/records in paper and/or electronic form.
Position-Specific Details:
Appointment Type: Classified-Probational, Promotional, or Job Appointment
Career Progression: This positiondoes notparticipate in a Career Progression Group (CPG).
Work Schedule: Work hours are 8:00 AM to 4:30 PM, Monday-Friday
Location : This vacancy is located in theCriminal Investigation Divisionin the Office of State Police located inEast Baton Rouge Parish.
Compensation: The salary offered will be determined based on qualifications and experience.
How To Apply:
No Civil Service test scoreis required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply"link (https://www.governmentjobs.com/careers/louisiana) and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Contact Information:
Department of Public Safety
ATTN: Human Resources/Kristin Garcia
P.O. BOX 66614
Baton Rouge, LA. 70896
Email: kristin.garcia@la.gov
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
To ensure compliance with DPS-PSS Policy 01-02.01 Nepotism, no individual may be hired, promoted, demoted or transferred within DPS, if the individual is related to another employee who is, or would be, within their line of supervision. Relative is defined as: child, step-child, sibling, spouse, parent, step-parent, aunt, uncle, niece, nephew, grandchild, grandparent, and any "in law" relationship. Are you related to anyone employed with the Department of Public Safety, Public Safety Services?
Yes
No
02
If you answered "yes" to the above question, please list the name of your relative and relationship. If you answered "no" to the above question, enter N/A.
03
AC: Adapting to Change - How well do you stay flexible and adjust your behavior or work when things change?
I resist change, struggle to adjust, and my performance suffers.
I accept change with help and adjust slowly.
I adjust quickly and stay effective during change.
I lead through change and help others stay grounded and flexible.
04
AC: Adapting to Change - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
05
CE: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?
I communicate unclearly, use poor tone, and ignore the audience.
I share main ideas clearly and adapt to the audience when reminded.
I communicate clearly, listen actively, and explain complex ideas well.
I craft messages that connect, inspire, and drive action across audiences.
06
CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
07
DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?
I avoid responsibility, deliver poor work, and resist feedback.
I take ownership when prompted and meet basic expectations.
I own results, meet standards, and respond to feedback professionally.
I drive high performance, prevent issues, and model accountability.
08
DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
09
FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?
I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.
10
FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
11
ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?
I resist direction, ignore feedback, and need reminders to complete tasks.
I follow direction with reminders and often need clarification or support.
I follow direction reliably, adjust to feedback, and complete tasks on time.
I adapt quickly, follow through, and help others adjust as needed.
12
ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
13
Previous state experience or other experience WILL NOT be researched at this stage of the hiring process. Information not present on the actual application will not be considered for qualifying purposes. Did you list ALL of your job experience and education on your application? If not, please add to your profile before submitting.
Yes
No
Required Question
Employer
State of Louisiana
Address
1201 N 3rd St
Baton Rouge, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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