Administrative Program Specialist A
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Administrative Program Specialist A
Salary
Depends on Qualifications
Location
Baton Rouge, LA
Job Type
Classified
Job Number
418-218648-JAS
Department
DPS-Office of Management & Finance
Opening Date
03/11/2026
Closing Date
3/18/2026 11:59 PM Central
Description
Benefits
Questions
About this Job
At theDepartment of Public Safety - Office of Management and Finance (DPS-OMF) our mission is to provide effective management and support services in an efficient and professional manner to all agencies within the Department of Public Safety - Public Safety Services and to public and private entities.
An ideal candidate will possess the following competencies:
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Accepting Direction:The ability to be open and willing to follow guidance or instructions.
Managing Performance:The ability to plan, monitor, and document employee performance throughout the year.
Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.
AnAdministrative Program Specialist Aprovides essential administrative and financial support to agency operations by reviewing and analyzing LaCarte purchasing transactions for multiple DPS and non-DPS agencies to ensure compliance with State policy and identify discrepancies. Additional responsibilities include preparing deposits and refund requests, responding to public and internal inquiries, and providing general administrative support such as data entry, filing, and mail distribution. If you're compassionate, organized, and thrive in a people-centered environment, this could be the opportunity for you!
Minimum Qualifications
Three years of experience in administrative services; OR
Six years of full-time work experience in any field; OR
A bachelor's degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168090) .
Job Duties and Other Information
Job Duties:
Review and analyzes LaCarte purchases as required by State Policy for eight (8) DPS agencies and (3) Non - DPS agencies and reports any discrepancies and deficiencies to the Administrative Program Specialist C.
Verify data entry of reports for accuracy and analyzes records to recognize audit flags.
Answer incoming calls, route messages, and provide general information.
Prepares collections for deposit and prepares refund request for Accountant approval.
Lead worker for administration of all functions related to the reimbursement of travel expenditures totaling approximately $1.2 million annually.
Assistant coordinator for Financial Services Division administration of MCSAP's violation issuance, certified mailing coordination, and subsequent payment processing.
Responsible for accounts payable and accounts receivable functions in Lagov, SRM, IMS, and CRAS.
Support the team with everyday office tasks like data entry, filing, mail distribution, and general support.
Confers with the general public, Department Managers/Supervisors/Employees and vendors to obtain information, answer questions in complex matters, and provide pertinent information and data.
Position-Specific Details:
Appointment Type: Job Appointment Only
Career Progression: This position does participate in a Career Progression Group.
Work Schedule:Work hours are 8:00 AM to 4:30 PM, Monday - Friday.
Compensation: The salary offered will be determined based on qualifications and experience.
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
How To Apply:
To apply for this vacancy, click on the "Apply"link (http://Laworks.net) and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
For further information concerning this vacancy, please contact:
Joel Sunsin/Human Resources/Human Resources Analyst A
7979 Independence Blvd STE 2001 Baton Rouge, LA, 70808
Ph: 225-925-6068
Email: Joel.Sunsin2@La.Gov
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
To ensure compliance with DPS-PSS Policy 01-02.01 Nepotism, no individual may be hired, promoted, demoted or transferred within DPS, if the individual is related to another employee who is, or would be, within their line of supervision. Relative is defined as: child, step-child, sibling, spouse, parent, step-parent, aunt, uncle, niece, nephew, grandchild, grandparent, and any "in law" relationship. Are you related to anyone employed with the Department of Public Safety, Public Safety Services?
Yes
No
02
If you answered yes to the above question, please list the name of your relative and relationship.
03
Did you list ALL of your job experience and education on your application? If not, please add before submitting.
Yes
No
04
AD: Acting Decisively - How well do you make timely, confident decisions using sound reasoning?
I avoid making decisions, rely on others, and struggle to stay confident under pressure.
I make decisions with help, second-guess myself, and tend to stick with familiar methods.
I make timely decisions, take responsibility for the outcome, and explain my reasoning clearly.
I make bold decisions, adapt quickly, and help lead others through uncertainty.
05
AD: Acting Decisively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
06
AEI: Acting with Ethics and Integrity - How well do you make choices that reflect ethical standards, integrity, and honesty-even when it's difficult or inconvenient?
I ignore ethical standards, withhold information, or show bias or poor judgment.
I follow rules, share information, and try to avoid ethical missteps.
I act with integrity, respect confidentiality, and treat people fairly.
I promote ethics, model transparency, and help others act with fairness across teams.
07
AEI: Acting with Ethics and Integrity - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
08
AC: Adapting to Change - How well do you stay flexible and adjust your behavior or work when things change?
I resist change, struggle to adjust, and my performance suffers.
I accept change with help and adjust slowly.
I adjust quickly and stay effective during change.
I lead through change and help others stay grounded and flexible.
09
AC: Adapting to Change - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
10
CE: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?
I communicate unclearly, use poor tone, and ignore the audience.
I share main ideas clearly and adapt to the audience when reminded.
I communicate clearly, listen actively, and explain complex ideas well.
I craft messages that connect, inspire, and drive action across audiences.
11
CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
12
FC: Focusing on Customers - How well do you understand and meet the needs of internal or external customers?
I struggle to understand customer needs, provide clear information, or resolve issues.
I respond to customer needs with some support and build basic working relationships.
I understand customer needs, communicate clearly, and deliver timely, reliable service.
I anticipate customer needs, build trust, and deliver personalized, proactive service.
13
FC: Focusing on Customers - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
14
MP: Managing Performance - How well do you set expectations, provide feedback, and document employee performance?
I don't clearly set expectations, I delay feedback, and I avoid using documentation systems.
I communicate expectations, but I sometimes miss follow-through and my documentation may be incomplete or not aligned with policy.
I set clear expectations, use systems to document performance accurately, and meet all duties required by SCS and agency policies.
I go beyond basic requirements-I reinforce expectations regularly, use multiple sources for documentation, and maintain audit-ready records that exceed policy standards.
15
MP: Managing Performance - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
16
ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?
I resist direction, ignore feedback, and need reminders to complete tasks.
I follow direction with reminders and often need clarification or support.
I follow direction reliably, adjust to feedback, and complete tasks on time.
I adapt quickly, follow through, and help others adjust as needed.
17
ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
Required Question
Employer
State of Louisiana
Address
1201 N 3rd St
Baton Rouge, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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