PT AV Coordinator County Board Meetings

RACINE AREA MANUFACTURER & COMMERCE • Racine, WI • 1h ago

JOB REQUIREMENTS: Job Title: Part-time A/V Coordinator County Board
Meetings Department: Information Technology Location: Racine County
Schedule: Part-Time (primarily evenings for weekly County
Board/subcommittee meetings; additional hours as needed), \~35-40
hours/month Reports To: Director of Information Technology Position
Summary The Part-Time A/V Coordinator is responsible for ensuring the
smooth technical execution of weekly County Board meetings. This role
oversees all audiovisual components of the meetings, including room
setup, livestream management, audio/video capture, presentation support,
and coordination with elected officials, staff, and the public. The
ideal candidate is detail oriented, calm under pressure, and skilled at
troubleshooting technical issues in real time. Key Responsibilities
Meeting Operations & Production Set up and test all A/V equipment for
County Board meetings, including microphones, cameras, displays, and
control systems. Operate equipment during meetings to ensure clear
audio, stable video, and proper presentation playback. Manage hybrid
participation platforms such as Zoom or Teams, ensuring remote attendees
can hear, be heard, and be seen when appropriate. Switch camera feeds,
manage overlays, and monitor recording levels throughout the meeting.
Ensure compliance with County open meeting and transparency requirements
regarding recordings and livestreams. Livestreaming & Recording Manage
livestreams to public platforms and ensure stable transmission
throughout the meeting. Monitor audio/video quality in real time and
correct issues immediately. Save, label, and archive meeting recordings
according to County records retention policies. Provide recordings or
clips to County Clerk\'s Office or other departments as requested.
Technical Support & Troubleshooting Serve as on site technical support
for all presenters, board members, and staff before and during meetings.
Diagnose and resolve A/V hardware or software issues promptly to
minimize disruptions. Test backup systems and implement contingency
plans when needed. Room & Equipment Management Maintain and routinely
test microphones, speakers, amplifiers, switchers, cameras, computers,
and other A/V components. Coordinate with IT staff on equipment repairs,
upgrades, or replacements. Keep the board chambers organized,
functional, and ready for use. Administrative & Collaborative
Responsibilities Collaborate with the County Clerk, IT Department, and
Board Chair to support meeting agendas and presentation needs. Provide
recommendations for improving meeting audio, video, and hybrid
participation quality. Document A/V workflows, settings, and procedures
to standardize operations. Qualifications Experience with meeting or
event A/V production (government, corporate, or nonprofit experience
preferred). Strong familiarity with streaming platforms, A/V switchers,
microphones, and camera systems. Ability to operate hybrid meeting
solutions like Zoom, Teams, Webex, or similar platforms. Proven
troubleshooting skills under time-sensitive conditions. Excellent
communication and customer service abilities. Ability to work evenings
consistently for weekly County Board meetings. Preferred Skills
Knowledge of open meeting laws and public transparency requirements.
Experience with multi-camera room systems, A/V control software, or
broadcast-style equipment. Basic video editing or processing experience
for clipping and posting meetings. *** APPLICATION INSTRUCTIONS:
E-Mail a Rsum: dkohl@racinechamber.com

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