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Administrative / Office Assistant

Kelly Services • Mystic, CT • 8h ago

Office Assistant / Administrative Assistant

Employment Details

Job Type: Seasonal, Full-Time (Spring, Summer, Fall)

Schedule: In-office, Monday-Friday, 9:00 AM - 5:00 PM

Compensation: $24.00 per hour

Position Overview

We are seeking a reliable, organized, and personable Administrative Assistant to support daily administrative and operational functions during the spring, summer, and fall seasons. This role plays a key part in customer service, bookkeeping support, inventory coordination, and general office management. The ideal candidate is detail-oriented, professional, and capable of managing multiple responsibilities in a fast-paced environment.

Key Responsibilities

Customer Service & Front Office

Greet customers in person and handle incoming phone calls in a professional and courteous manner

Take, distribute, and manage phone messages and voicemail transfers

Serve as the first point of contact, ensuring a welcoming and positive customer experience

Administrative & Accounting Support

Enter checks, credit card payments, invoices, and customer accounts into QuickBooks

Maintain accurate Accounts Receivable and Accounts Payable records

Reconcile monthly credit card and vendor statements

Set up new inventory items and customer accounts in QuickBooks

Maintain sales tax resale and tax-exempt certificates

Mail, Shipping & Deliveries

Collect and distribute daily incoming mail; deliver outgoing mail to the post office

Receive and process UPS, FedEx, Amazon, DHL, and freight deliveries

Prepare outgoing shipments as directed by management

Inventory & Ordering

Order and track inventory including hardware, cables, antennas, office supplies, and shop materials

Maintain organized stockrooms, storage areas, and accurate inventory records

Office & Facility Maintenance

Maintain cleanliness and organization of the showroom, office, restroom, garage bay, and storage areas

Empty trash regularly and restock supplies as needed

Manage and maintain company apparel and promotional inventory

Additional Duties

Assist with website and social media updates

Ensure required insurance certificates are on file with marinas and coordinate updates with the insurance provider

Qualifications

Required: Experience using QuickBooks

Preferred:

Knowledge of the marine industry

High school diploma or equivalent

Minimum of one year of customer service experience

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Trust the office staffing pioneer.

Finding the right job isn't always easy. Kelly ® Professional & Industrial takes the guesswork out of your job search by connecting you with great opportunities that work for you. That means your schedule, your interests, and your career plan. In fact, our company created the staffing industry with the goal of connecting people with great office jobs-so you could say we're pretty good at it!

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

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