Req ID: RQ216526
Type of Requisition: Regular
Clearance Level Must Be Able to Obtain: None
Public Trust/Other Required: MBI (T2)
Job Family: Administration
Skills:
Business Operations,Office Administration,Problem Solving
Experience:
2 + years of related experience
Job Description:
USPS is seeking an Administrative Assistant to assist with task completion tracking, note taking, scheduling and conducting team meetings, managing documents, and performing "Standard Operating Procedures" for the team.
MEANINGFUL WORK AND PERSONAL IMPACT
As an Administrative Assistant, the work you'll do at GDIT will be impactful to the mission of USPS. You will play a vital role in supporting USPS management.
Key Responsibilities:
HOW an Administrative Assistant WILL MAKE AN IMPACT
Track tasks assigned to team members and ensure timely follow-through
Update and manage the team task board, including lanes, statuses, and assignments
Prepare reports, memos, letters, documentation, and formatted deliverables
Schedule meetings, manage calendar changes, coordinate logistics
Attend meetings, capture notes, summarize key actions, and distribute follow-up items
Manage team data - contact lists, team makeup, resource lists
Coordinate audits: assign tasks, follow up with auditors/SMEs, monitor timelines
Manage workspace logistics (cube assignments, equipment orders, supplies)
Submit and track facility support requests
Collect, archive, and organize e-documents and digital signatures
Identify process inefficiencies and propose improvements
Anticipate needs of leadership and team member2
Organize and maintain structured documentation repositories
WHAT YOU'LL NEED TO SUCCEED:
Required Experience :
2+ years of administrative or operational support experience
Demonstrated ability to manage scheduling, meeting coordination, and note taking
Ability to manage and track tasks, assignments, and deadlines
Intermediate proficiency in Microsoft Excel (cleaning data, organizing datasets, combining data, filtering, sorting)
Proficiency with Microsoft Outlook and Microsoft Teams
Strong written and verbal communication skills (emails, summaries, memos)
Ability to maintain confidentiality and handle sensitive information
Ability to work independently and prioritize multiple requests under short timelines
Highly organized with excellent attention to detail
Ability to prioritize competing tasks under short deadlines
Proactive, anticipatory work style
Professional judgment and discretion
Problem-solving mindset; identifies and proposes process improvements
Reliable follow-through and ownership of responsibilities
Comfortable communicating with software developers, managers, and contractors
Quick turnaround on time-sensitive requests
Education Requirements:
Associate's degree in Management, Business Administration, Communications or Liberal Arts or equivalent experience in an IT setting is preferred; however, an additional 4 years of experience can be substituted.
Required Technical Skills :
Microsoft Excel (Intermediate-Advanced): cleaning data, combining datasets, organizing records, pivot tables (preferred)
Microsoft Outlook
Microsoft Teams
Microsoft Word
MS Project (preferred)
MS Visio (preferred)
SharePoint (preferred)
Task board or work-tracking tools (Kanban boards, Planner, Jira, etc.)
Office productivity tools (PDF tools, e-signature tools)
Preferred skills:
Experience supporting senior directors, VPs, or executive-level leadership
Ability to create pivot tables in Excel
Familiarity with MS Project, Visio, or SharePoint
Experience in data cleanup and data quality assurance
Experience with task automation tools (e.g., Power Automate, Outlook rules)
Basic familiarity with Power Apps
Experience coordinating audits or compliance-related tasks
Government, USPS, finance, or IT department support experience
Security Clearance Level :
Ability to obtain and maintain a Public Trust clearance and successfully pass a thorough Government background screening process requiring the completion of detailed forms and fingerprinting
This position has a U.S. residency requirement. The USPS security clearance process requires the selected candidate to have resided in the U.S. (including U.S. Territories) for the last five years as follows: U.S. Citizens cannot have left the U.S. (including U.S. Territories) for longer than 6 months consecutively in the last 3 years (unless they meet certain exceptions). Non-U.S. Citizens cannot have left the U.S. (including U.S. Territories) for longer than 90 days consecutively in the last 3 years.
Location:
Eagan, MN (Preferred)
Remote (Considered)
GDIT IS YOUR PLACE:
401K with company match
Comprehensive health and wellness packages
Internal mobility team dedicated to helping you own your career
Professional growth opportunities including paid education and certifications
Cutting-edge technology you can learn from
Rest and recharge with paid vacation and holidays
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The likely salary range for this position is $63,312 - $85,658. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.
Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. GDIT typically provides new employees with 15 days of paid leave per calendar year to be used for vacations, personal business, and illness and an additional 10 paid holidays per year. Paid leave and paid holidays are prorated based on the employee's date of hire. The GDIT Paid Family Leave program provides a total of up to 160 hours of paid leave in a rolling 12 month period for eligible employees. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.
We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 50 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.
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Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans
