Litigation Legal Secretary Wilmington

Insight Global • Wilmington, DE • 9h ago

Job Description

Insight Global is seeking an experienced practice assistant to support the litigation department in Wilmington of an AM 200 law firm. Responsible for administrative support for assigned attorneys. Duties include creating and formatting documents, filing, completing client/matter intake forms, finalizing bills, submitting expenses, entering time, answering incoming calls, coordinating meetings, managing attorney's contacts, and maintaining calendars.

Essential Functions & Responsibilities

Prepare pleadings and prepare deposition and hearing binders.

Handle logistics for trial team leading up to, during, and after trial.

Proficient in File and ServExpress as well as CM/ECF and PACER.

File and serve pleadings/discovery in state and federal actions.

Review, edit and prepare monthly bills and send to clients.

Create and edit complex documents from multiple sources, including correspondence, memos, spreadsheets, and presentations.

Proofread and redline work for spelling, grammar, and layout, making appropriate changes.

Establish, update and maintain client and internal files, including saving and organizing documents in the firm's document management system. Retrieve information from files when needed.

Open and review incoming mail.

Notify legal personnel of deadline-sensitive correspondence.

Draft written responses when necessary, or reply by phone or email as needed.

Reconcile and submit attorney expenses.

Proactively manage attorney calendars, schedule in-person and virtual meetings, and coordinate conferences, meetings, and appointments.

Coordination may include ordering of marketing resources, facilitating hospitality and technology needs, travel arrangements, restaurant research and booking, etc.

Manage incoming and outgoing electronic communications (including telephone, email, and fax), take accurate messages, route appropriately and respond to all inquiries.

Maintain attorneys' contacts, including adding contacts to the firm's CRM system and appropriate mailing lists and working with attorneys to keep contact information updated.

Process client matter intake forms, answer attorney questions about the process and proactively troubleshoot issues that may arise.

Make photocopies and scan documents as needed.

Perform additional administrative tasks as requested, including time entry, working with attorneys to review bills, managing electronic signatures, maintaining credentials, basic internet research, tracking and reporting CLE hours, and learning any additional software programs needed to perform required tasks.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

-High school diploma or GED required

-5 years of Delaware litigation paralegal experience specifically in DE

-eFiling in local, State and Federal Court

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