JOB PURPOSE:
Responsible for providing administrative support to ensure efficient operations supporting the Chief Nursing and Financial Officers in the Western Region supporting Newton and Hackettstown Medical Centers. A critical role in ensuring efficiency, organization, and strategic alignment. This role goes beyond traditional clerical tasks and involves coordination, communication management, and support of system-wide initiatives.
PRINCIPAL ACCOUNTABILITIES:
Calendar & Priority Management
Manage a complex executive calendar, including prioritizing meetings, resolving scheduling conflicts, and coordinating across multiple senior leaders.
Schedule recurring leadership meetings
Prepare the CNO & CFO for upcoming meetings by organizing agendas, materials, and briefing documents.
Meeting & Governance Support
Coordinate and support leadership meetings, board committees, and interdisciplinary leadership forums.
Develop meeting agendas in collaboration with the CNO and CFO with other leaders.
Record, transcribe, and distribute meeting minutes with clear action items and follow-up responsibilities.
Track completion of action items from executive meetings.
Executive Communication Management
Draft, edit, and distribute communications on behalf of the CNO or CFO, including:
Announcements
Leadership updates
Policy or operational changes
Recognition communications
Manage incoming correspondence and prioritize items requiring the CNO or CFO's attention.
Serve as a liaison between the CNO and CFO with leaders, physicians, system executives, and external stakeholders.
Strategic Initiative Coordination
Anticipating needs, maintaining alignment across leadership, and ensuring strategic initiatives stay organized and on track.
Support major nursing or finance initiatives such as quality improvement projects, Magnet-related work, workforce initiatives, and budget or operational priorities.
Track timelines, deliverables, and milestones for projects assigned to the CNO's and CFO's office.
Coordinate logistics for retreats, leadership forums, and nursing strategic planning sessions.
Document & Presentation Preparation
Prepare executive-level presentations, reports, and briefing documents for:
Board meetings
Executive leadership meetings
Nursing leadership forums
Strategic planning sessions
Compile data and formatting for reports related to quality, patient experience, workforce metrics, or finance and operational performance.
Leadership & Event Coordination
Coordinate nursing recognition events, celebrations, and leadership meetings (e.g., Nurses Week activities, shared governance retreats, recognition programs, etc.).
Manage logistics for large nursing forums or town halls hosted by the CNO.
Assist with travel arrangements and conference coordination for the CNO and CFO.
Administrative & Operational Oversight
Manage departmental budgets (tracking invoices, processing reimbursements, monitoring expenditure).
Maintain organizational charts, leadership contact lists, and key departmental documents.
Coordinate onboarding logistics for new leaders or administrative staff.
Confidential & Sensitive Information Handling
Handle confidential personnel matters, leadership communications, and strategic organizational information with discretion.
Manage sensitive documents related to performance reviews, leadership changes, and organizational planning.
Cross-Departmental Coordination
Serve as a key operational contact between nursing and finance leadership and departments such as HR, quality, patient experience, and executive administration.
Facilitate coordination for initiatives that require collaboration across service lines or hospital sites.
QUALIFICATIONS:
Associate's degree required in business management / administration or related field.
Bachelor's degree preferred
3-5 years' experience supporting executive level team members preferred
Proficiency in multiple software packages, including suite of Microsoft Office applications (Outlook, Teams, Word, Excel, SharePoint, PowerPoint, etc.)
COMPETENCIES:
Analytical individual with a high level of clinical business acumen and strong organizational and time management skills
Takes a positive and proactive approach with the proven ability foster a culture of high performance through respect and collaboration.
Ability to establish relationships to drive deliverables to completion.
Possesses exceptional verbal and communication skills that are appropriately challenging when needed, promoting an environment where issues are identified and resolved.
Works with integrity and high ethical standards, while being comfortable with ensuring timely outcomes
High level of intelligence demonstrated through effective problem-solving skills, the ability to multitask and make decisions quickly.
Attention to detail and ability to perform in professional and confidential manner
At Atlantic Health System, our promise to our communities is; Anyone who enters one of our facilities, will receive the highest quality care delivered at the right time, at the right place, and at the right cost. This commitment is also echoed in the respect, development and opportunities we give to our more than 20,000 team members. Headquartered in Morristown, New Jersey, we are one of the leading non-profit health care systems in the nation. Our facilities and sites of care include:
Morristown Medical Center, Morristown, NJ
Overlook Medical Center, Summit, NJ
Newton Medical Center, Newton, NJ
Chilton Medical Center, Pompton Plains, NJ
Hackettstown Medical Center, Hackettstown, NJ
Goryeb Children's Hospital, Morristown, NJ
CentraState Healthcare System, Freehold, NJ
Atlantic Home Care and Hospice
Atlantic Mobile Health
Atlantic Rehabilitation
We also have more than 900 community-based healthcare providers affiliated through Atlantic Medical Group. Atlantic Accountable Care Organization is one of the largest ACOs in the nation, and we are a member of AllSpire Health Partners.
We have received awards and recognition for the services we have provided to our patients, team members and communities. Below are just a few of our accolades:
100 Best Companies to Work For ® and FORTUNE® magazine for 15 years
Best Places to Work in Healthcare - Modern Healthcare
150 Top Places to work in Healthcare - Becker's Healthcare
100 Accountable Care Organizations to Know - Becker's Hospital Review
Best Employers for Workers over 50 - AARP
Gold-Level "Well Workplace": Wellness Council of America (WELCOA)
One of the 100 Best Workplaces for "Millennials" Great Place to Work® and FORTUNE® magazine
One of the 20 Best Workplaces in Health Care: Great Place to Work® and FORTUNE® magazine
Official Health Care Partner of the New York Jets
NJ Sustainable Business
Since 1932, Newton Medical Center has been providing care to the people of Sussex and warren counties in New Jersey, Pike County in Pennsylvania and southern Orange County in New York. We are home to the Center for Breast Health, the only one of its kind in Sussex County, addressing all of a woman's breast health needs with state-of-the-art technology, resources, education, support and follow-up care. Newton Medical Center recently achieved the American Nurses Credentialing Center's Pathway to Excellence designation and is one of a select few health care facilities in New Jersey accredited by the Intersocietal Accreditation Commission (IAC) in all three echocardiography procedures: adult transthoracic, adult transesophogeal and adult stress.
Atlantic Health System offers a competitive and comprehensive Total Rewards package that supports the health, financial security, and well-being of all team members. Offerings vary based on role level (Team Member, Director, Executive). Below is a general summary, with role-specific enhancements highlighted:
Team Member Benefits
Medical, Dental, Vision, Prescription Coverage (22.5 hours per week or above for full-time and part-time team members)
Life & AD&D Insurance.
Short-Term and Long-Term Disability (with options to supplement)
403(b) Retirement Plan: Employer match, additional non-elective contribution
PTO & Paid Sick Leave
Tuition Assistance, Advancement & Academic Advising
Parental, Adoption, Surrogacy Leave
Backup and On-Site Childcare
Well-Being Rewards
Employee Assistance Program (EAP)
Fertility Benefits, Healthy Pregnancy Program
Flexible Spending & Commuter Accounts
Pet, Home & Auto, Identity Theft and Legal Insurance
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Note: In Compliance with the NJ Pay Transparency Act (effective Sunday, June 1, 2025), all job postings will include the hourly wage or salary (or a range), as well as this summary of benefits. Final compensation and benefit eligibility may vary by role and employment status and will be confirmed at the time of offer.
EEO STATEMENT
Atlantic Health System, Inc. is an equal employment opportunity employer and federal contractor or subcontractor and therefore abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, citizenship status, disability, age, genetics, or veteran status.
