Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00055926
You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section
Must meet agency in-office requirementsSalary commensurate with experience and qualificationsTEXAS WATER DEVELOPMENT BOARDand#8217;S MISSIONLeading the stateand#8217;s efforts in ensuring a secure water future for Texas.WORKING AT THE TWDBSee why our work makes an impact!Find out why the TWDB is a great place to work.Make a positive difference for the state of Texas. We encourage you to apply for positions that match your qualifications.The Texas Water Development Board (TWDB) offers a competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work alternatives so you can have a work/life balance! For more information about these benefits and more visit:http://www.twdb.texas.gov/jobs/benefits.asp.Please visit TWDB Career Page: http://www.twdb.texas.gov/jobs/ for more information.MILITARY EMPLOYMENT PREFERENCEVeterans, Reservists or Guardsmen with an MOS or additional duties that fall in the fields of 42A Human Resources Specialist, PS Personnel Specialist, 3F5X1 Administration, or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply.Additional Military Crosswalk information can be accessed at https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdfGENERAL DESCRIPTIONPerforms advanced (senior-level) administrative support and personnel management work for theWater Supply and Infrastructure Office. Work involves coordinating the dissemination of information, developing and maintaining filing systems, and performing administrative support duties to ensure compliance with state and federal laws and regulations. May train others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Reports to theManager of the Business Operations Department.ESSENTIAL JOB FUNCTIONSPerforms data entry in the stateand#8217;s Centralized Accounting and Payroll/Personnel System (CAPPS).
Performs and coordinates high-level administrative support work.
Manages the dissemination of agency information and maintains professional contact with intra-agency personnel.
Conducts direct coordination with WSI Management to identify impending vacancies and initiate the backfill process in a timely manner.
Coordinates human resources tasks ensuring strict adherence to state and federal regulations and ensures timely responses to Human Resources as it relates to vacancies, new hires, and onboarding.
Coordinates establishing a standardized electronic file structure and document routing and tracking process for WSI.
Processes posting, hiring and personnel action packet paperwork for WSI and ensures tracking spreadsheets are accurately maintained.
Generates, prepares, and performs quality control reviews for all documentation.
Edits and proofs processes and procedures and distributes to staff.
Performs and assists with all administrative matters, programs, activities, operations, and travel arrangements for the Business Operations Department and as a backup to other WSI staff.
Serves as the WSI subject-matter expert for internal systems, specifically for entering, coordinating, and tracking administrative documents.
Coordinates bill review process for WSI Bill Review Team Coordinator during legislative sessions.
Develops, coordinates, and maintains complex physical and electronic filing systems in accordance with theTexas State Records Retention Schedule.
Maintains and establishes records of all administrative documents related to training, records management, contracting, human resources, and prepares frequent reports and provides updates to Business Operations and WSI management team.
Answers, screens, and routes incoming phone calls and/or messages to the appropriate staff.
Provides telephone and administrative back-up support to WSI Executive and Administrative Assistants.
Provides rotating coverage and support for the agencyand#8217;s main telephone line.
Promotes an environment that encourages teamwork, accountability, professional development, and improvement in performance.
Maintains confidential and sensitive information.
Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agencyand#8217;s records retention procedures and schedule.
Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
May be required to operate a state or personal vehicle for business purposes.
Performs other duties as assigned.
Qualifications: MINIMUM QUALIFICATIONSGraduation from a standard senior high school or equivalent.
Five years of relevant work experience in office management and/or administrative support management.
Five years of experience supporting upper-level management.
Experience with Microsoft Word, Excel, Teams, SharePoint, and Outlook.
Experience working with the State of Texas Centralized Accounting and Payroll/Personnel System (CAPPS).
Additional education may be substituted for experience on a year-for-year basis.PREFERRED QUALIFICATIONSGraduation from an accredited four-year college or university with with a bachelor's degree in Business Administration or a related field.
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Experience posting job vacancies, supporting interviewing and hiring processes, and completing related documentation.
Three or more years of experience working with the State of Texas Centralized Accounting and Payroll/Personnel System (CAPPS).
Six or more years of experience preparing, editing, and distributing correspondence, reports, forms, and documents.
Experience developing and coordinating standardized electronic file structure and document routing and tracking.
Intermediate-level experience with Microsoft Excel, Outlook, Word, SharePoint, and Teams.
Experience using and routing documents through Adobe Acrobat, Adobe Sign, and DocuSign.
Previous work experience in State or Federal government.KNOWLEDGE, SKILLS, AND ABILITIESKnowledge of local, state and federal laws and regulations relevant to the Business Operations Department.
Knowledge of principles and practices of public administration.
Knowledge of complex office practices and administrative procedures, including record keeping and records management, telephone techniques, and report writing.
Knowledge of proper document construction and editorial enhancement techniques.
Knowledge of operating computers, software applications, and peripheral devices.
Skills in using Microsoft Office programs such as Word, Excel, Outlook, SharePoint, and Teams.
Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
Skills in preparing andmaintainingaccuraterecords, reports, documents, and correspondence.
Skills in communicating effectively in writing as appropriate for the needs of the audience.
Skills in talking to others to convey information effectively.
