Executive Assistant

Aston Carter • Van Nuys, CA • 18h ago

Job Title: Executive Assistant

Job Description

The Executive Assistant provides high-level administrative support to the Executive Administrator and Head of Investor Relations. This role focuses on executive calendar management, travel coordination, and expense reporting, with an immediate priority on addressing and clearing a backlog of executive expense reports in Concur before month-end close.

Responsibilities

Manage executive calendars with precision and efficiency.

Coordinate travel arrangements for executives and ensure smooth logistics.

Prepare and submit expense reports using Concur, addressing any backlog promptly.

Provide administrative support for executive meetings, including preparation of materials using Microsoft Office Suite.

Work closely with sr leadership, including the CEO and Head of Investor Relations, to understand and support company strategy.

Engage in special projects and tasks as assigned to support executive operations.

Essential Skills

Proficient in calendar management and travel coordination.

Experience with expense reporting, specifically using Concur.

Strong skills in Microsoft Office Suite, including Outlook, Excel, and PowerPoint.

Ability to manage shifting priorities and work efficiently in a fast-paced environment.

Strong organizational skills with a keen attention to detail.

Additional Skills & Qualifications

High school diploma or GED required.

Prior experience supporting executives is preferred but not required.

Familiarity with expense policies and month-end close processes.

Exposure to investor relations, finance, or executive office environments is advantageous.

Exceptional written and verbal communication skills.

Work Environment

The role is fully onsite, Monday through Friday, from 8 AM to 5 PM. It offers a collaborative and professional environment, working closely with executives and cross-functional teams. The position allows for autonomy and flexibility within a full-time schedule, encouraging independence and ownership of responsibilities.

Job Type & Location

This is a Contract to Hire position based out of Van Nuys, CA.

Pay and Benefits

The pay range for this position is $38.50 - $38.50/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Van Nuys,CA.

Application Deadline

This position is anticipated to close on Mar 20, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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