Description
About Austin Industrial
Austin Industrial provides premier self-perform maintenance, construction, and soft craft service to leading industrial companies across the U.S. An industry leader for more than 60 years, we offer single-source solutions to our customers in the oil, gas, chemical, food, agriculture, power, and manufacturing industries.
To learn more about us, visit https://www.austin-ind.com/what-we-do/industrial .
Document Control
Austin Industrial is seeking an Office Clerk to work in our Spartanburg Office. The Office Clerk will be responsible for filing and organizing.
Functional Areas of Responsibility
Contract Administration
Plant Waste Management Knowledge
Document Control for Waste
Invoicing Experience
Material Expediting
Subcontractor and supplier bid review
Assist in Subcontract negotiations and project buyout
Scheduling and coordination of the project
Project cost administration
Productivity reporting
Customer billing
Change order pricing
Coordinate subcontractors and suppliers
Development of subordinates
Compliance with company policies and procedures
Specific Duties and Responsibilities
Contract Administration
Ensure all prime contract reporting obligations and deliverables are identified and complied with
Setup company standard quantity tracking system.
Set up and manage document control system including drawings and specifications, submittals, RFIs, correspondence, meeting notes, etc. Coordinate with ATS to establish project DFS folders and access rights.
Review submittals for proper coordination and adherence to the plans and specifications.
Draft and maintain project correspondence.
Attend progress, planning, and safety meetings.
Assist with mobilization activities on the project, working with the superintendent.
Assist in the review of subcontractor bids for buyout purposes.
Perform a variety of tasks associated with the completion of a project, including closeout documentation, completion reports, collection of final monies due, etc.
Review and evaluate subcontractor pay applications, approve and code invoices, and sign pay requests.
Prepare closeout documents.
Prepare and submit customer pay requests, ensuring that billings are processed in an accurate, timely manner.
Distribute change requests for pricing and schedule impact.
Prepare draft proposed change pricing inclusive of cost and schedule evaluations. Maintain proposed changes in the project change order log.
Maintain accurate documentation of inspections and quality reviews in the DFS.
Cost and Productivity Management
Analyze and be responsible for budget and quantity updates for job cost reporting.
Review and approve daily time and quantity reporting to ensure accurate job cost reporting.
Assist in establishing and maintaining job cost reporting by company policy.
Produce and review productivity reports with the project team at regular intervals and ensure that management is kept up to date on unit costs and schedule attainment for the work and how it compares with the budget.
Assist the superintendent in the development of Work Plans
Scheduling
Ensure timely procurement and delivery of all required construction materials and permanent materials in support of project schedule requirements.
Assist in developing the project schedule. Update and maintain the schedule as the job progresses. Ensure the schedule is updated to incorporate change orders, field performance, availability of construction materials, and other factors that may impact the project schedule.
Creating and updating detailed "Look Ahead" schedules.
Submit schedule updates as required by the contract documents.
Relationships
Ability to develop and maintain the trust of the customers, owners, and engineers.
Effective working relationships with subcontractors and suppliers
Safety and Environmental
Perform safety observations and ensure correction of hazardous conditions.
Assist in the development of project-specific safety plans.
Assist in the management of environmental compliance.
Technical
Four-year degree in technical discipline.
Demonstrated collegiate-level computer skills, mathematics, communication skills, and technical writing, with an aptitude for mastering the additional skills required for the position.
Basic understanding of engineering or construction principles
Read and interpret project drawings and specifications.
Ability to forecast cost for self-performed work and to determine labor and equipment resources are in line with project needs.
Ensure compliance with all applicable federal, state, and municipal laws, ordinances, and building codes related to construction.
Ensure compliance with all company policies and procedures.
Has administrative competency in managing Lump Sum, Unit Price, Time & Material projects.
Other
Perform other duties as assigned.
Applicants must be legally authorized to work for ANY employer in the United States. Austin Industries is unable to sponsor or take over sponsorship of an employment visa for this position
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is frequently required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl; talk or hear, and taste or smell. The employee must regularly lift and /or move up to 25 pounds and may frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
Qualifications Required for this Position:
Education - no minimum education requirements.
Experience - 2 years as a Document Control.
Certification/License - a Valid Driver's License.
Austin Industrial is an Equal Opportunity Employer.
See the "Know Your Rights" poster available in English (https://www.eeoc.gov/sites/default/files/2023-06/22-088\EEOC\KnowYourRights6.12.pdf) and Spanish (https://www.eeoc.gov/sites/default/files/2023-06/22-088\EEOC\KnowYourRightsSp6.12.pdf) .
No Third-Party Inquiries Please
This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so ( i.e. , payment must be required pursuant to the terms of a written agreement).
Any unsolicited resumes or candidate information submitted to this Company or any of its employee-owners becomes the property of the Company.
Accessibility Note
If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at (877) 831-1217.
Qualifications
Licenses & Certifications
Required
Valid Driver's License
Experience
Required
2 years: 2 years' experience in Document Control Administrator
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
