Athletics Operations and Budget Manager

Russell Sage College • Albany, NY • 2h ago

Location: Albany, NY Category: Staff Positions Posted On: Fri Mar 6 2026 Job Description:

Position: 12 month position providing critical administrative assistance to the Department of Athletics, provide administrative support for assistant and associate athletic directors and all head coaches, primary contact in athletics business office responsibilities, assist with NCAA reporting and special events, serve as the Athletic Budget Coordinator to the Director of Athletics

Duties: The following duties and responsibilities include but are not limited to:

Point of contact for the department to students, parents, other college departments

Performs general office procedures such as picking up, sorting and delivering the mail daily, mailing packages, tracking all package arrivals, inventorying the contents, orders all office supplies for the department, file management, photocopying, faxing, scanning, and answering phones

Travels between campuses as needed

Processes all part time employment contracts, all officials contracts, and is the point person for game officials

Inputs all maintenance requests and tracks to completion

Utilizes Colleague to input all student-athlete information, prints class schedules for coaches, maintains accurate data per team for course registration purposes

Handles rental contracts for outside group rentals, manages receipt of certificate of insurance, payment schedules, and collection of all payments

Manages all team fundraising accounts for 21 teams, Gator Golf, Sage Nation, and rental accounts, making deposits and tracking all accounts payables and receivables in the fundraising spreadsheets

Manages the department budget, processing all PO's and credit card statements with appropriate coding and account numbers and updating the budget accordingly, maintain protocol for expenses and auditing of credit card statements

Processes and tracks all PO's for 21 teams, athletic training, athletic communications, and athletic director with appropriate account coding

Work closely with the Office of Financial Affairs, responsible for monthly tracking of expenses vs. budget for all teams, use of Sage Advisor to monitor budget activity, develop and maintain department policies about expenditures and budget tracking

Schedules and manages all contracts for bus trips for 21 teams, including team specific travel itineraries, date and times of departure, and creates all leave letters for student-athletes to give to their professors

Manages van rental contracts, inspections, maintenance repairs scheduling, EZ Pass monitoring, and the daily assignment of vans to specific teams

Provide administrative support for intercollegiate athletics search committees and on-boarding procedures

Provides support for Intercollegiate athletics including reserving meeting space, creates meeting agendas, takes and distribute meeting minutes

Point person for the following banquets/events: Gator Golf Tournament, Hall of Fame banquet, Athletic Awards Banquet, processes all payments, orders necessary equipment, and general organization of events

Other duties as assigned

The estimated wage is $23 per hour for 37.5 hours per week for 52 weeks.

Job Requirements:

Position Requirements:

Three years of experience in an administrative office.

Experience in Athletics setting.

High level of computer skills. Proficient in Microsoft Office, Excel, and Google Suite and knowledge of Colleague/Ellucian.

Self-motivated, able to function under pressure and handle numerous tasks simultaneously, attentive to detail, excellent organizational and communication skills, ability to work independently and to function as part of a team, ability to maintain confidentiality, experience working with diverse populations.

Bachelor's degree not required, but preferred.

Additional Information:

RSC offers a dynamic college environment and friendly work atmosphere. Visit our Employment Opportunities (https://www.sage.edu/about/work-at-russell-sage/) page for additional available job openings at RSC.

Russell Sage College is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability, veteran status, citizenship or immigration status, sexual orientation, military status, predisposing genetic characteristics, pregnancy, gender, gender identity or expression, familial status, status as a victim of domestic violence, reproductive health decision making, criminal history, and any other legally protected characteristic protected by federal, state or local law. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Russell Sage College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity.

Applications accepted until position is filled.

Reports to: Director of Athletics

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