Executive Assistant

Aston Carter • Reston, VA • 2d ago

Summary

The Executive Administrative Assistant provides high-level administrative and operational support to senior leadership by managing information flow, conducting research, coordinating logistics, and performing essential clerical and organizational tasks. This role serves as a communication and operations hub for the office, ensuring smooth, efficient, and professional daily functioning.

Key Responsibilities

Perform general office duties, including ordering supplies, maintaining records management systems, and performing basic bookkeeping tasks.

Prepare and format documents such as invoices, reports, memos, letters, and financial statements.

File and retrieve corporate records, documents, and reports.

Review and analyze incoming memos, correspondence, and reports to determine significance and plan appropriate distribution.

Prepare meeting agendas and coordinate logistics for committee, board, and leadership meetings.

Typical Day in the RoleTeam Purpose

Support Microsoft's Discovering Quantum organization by delivering high-visibility administrative and operational assistance to senior leaders.

Key Projects

Support the growth of the robotics team, including onboarding coordination and headcount expansion tasks.

Manage procurement activities such as purchase orders, vendor coordination, and equipment tracking.

Provide on-site administrative support to executives and team members based in Virginia.

Day-to-Day Responsibilities

Serve as a self-directed administrative partner, offering proactive and independent support.

Act as a key point of contact for cross-divisional administrative needs.

Provide backup administrative coverage as needed.

Required Skills

Calendar management and executive support

Administrative operations and process improvement

Equipment procurement coordination

Event planning and team onboarding

Microsoft Office proficiency (Word, Excel, PowerPoint)

Strong verbal and written communication

Excellent multitasking, customer service, and interpersonal skills

Ability to work independently and maintain confidentiality

Organizational skills and time-management capability

Basic mentoring and feedback-giving skills

Education & Experience

High school diploma or GED required

5-7 years of administrative experience

Executive-level support experience strongly preferred

Previous Microsoft experience is a plus

Job Type & Location

This is a Contract position based out of Reston, VA.

Pay and Benefits

The pay range for this position is $35.00 - $38.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Reston,VA.

Application Deadline

This position is anticipated to close on Mar 13, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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