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Executive Assistant

System One • San Rafael, CA • 3d ago

Job Title: Executive Assistant

Location: San Rafael, CA

Type: Contract

Compensation: $35 - $39.72 hourly

Contractor Work Model: Hybrid (onsite Tues. Wed. and Thurs.)

Hours: Monday- Friday 9am to 5pm

Overview

We are seeking an exceptional Executive Assistant to support the VP of Global Supply Chain at a leading biotechnology company. This opportunity requires a polished professional who thrives in a fast-paced, dynamic environment and is motivated by the opportunity to impact across the organization.

More than an administrative partner, the Executive Assistant will serve as a trusted extension of the VP of Global Supply Chain. anticipating needs, taking initiative, and creating leverage so the VP Global Supply Chain can focus on the most critical priorities. In addition, this role provides the opportunity to influence and support other administrative staff, encouraging teamwork, fostering collaboration and building a collegial, collaborative environment. This position is highly cross functional and global in scope, requiring the ability to navigate multiple time zones, cultures and priorities.

Responsibilities:

Serve as the right-hand; anticipating needs, taking initiative, and creating leverage so the VP Global Supply Chain can focus on critical priorities.

Orchestrate complex scheduling, travel, communications, and team preparation with discretion, accuracy, and efficiency.

Serve as a trusted liaison for the VP Global Supply Chain with senior leaders and external partners - ensuring seamless preparation and execution of meetings while representing COMPANY with professionalism, poise and executive presence.

Partner in building and sustaining company culture by supporting offsites, events, and initiatives that strengthen engagement across COMPANY's global sites.

Support the VP Global Supply Chain and fellow administrative professionals in leveraging digital tools-including emerging technologies like AI-to drive efficiency and unlock new ways of working.

Draft, review, and refine communications, presentations, and reports with clarity, accuracy, and professional polish.

Requirements:

10+ years of experience supporting senior executives in complex, global, or high-growth organizations.

A reputation for being proactive, kind, and highly attuned to anticipating the needs of executives.

Demonstrated success managing interactions with senior leadership teams.

Exceptional organizational skills with the ability to manage multiple, shifting priorities in high-pressure environments.

Superior written and verbal communication skills, with executive-level polish.

Strong problem-solving ability and creativity in approaching challenges.

Experience mentoring or leading administrative professionals.

Proven fluency with modern digital tools and platforms; comfort guiding others in navigating emerging technologies.

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Ref: #558-Scientific

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

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