Executive Assistant

Goodwin Living • United States, United States • 2w ago

Celebrated as the #3 Top Workplace in the D.C. region for 2025 by The Washington Post since 2019, Goodwin Living is more than a team - it's a global family of individuals who represent more than 70 countries.

Goodwin Living is proud to be recognized as a Top Workplace in the greater Washington, D.C. region by The Washington Post every year since 2019 - and now nationally by USA Today. Since 2022, we've also been annually recognized as one of the top 100 employers for interns by the Top Virginia Employers for Intern Awards. These honors are based entirely on feedback from our team members, gathered through an annual third-party survey. Here's what they say makes us stand out:

Embracing Diversity: Our strength is in our diverse team from over 65 countries, fostering an inclusive and vibrant culture that values every voice.

Growth and Opportunities: We bolster personal and professional development, offering myriad opportunities, from on-the-job training to mentorship programs and financial support, to help you reach your full potential.

Valuing Our Team Members: By prioritizing team member satisfaction, we create a fulfilling work environment with competitive benefits, work-life balance, and recognition programs, ensuring our team feels appreciated and valued.

About the Position:

Position is primarily responsible for performing support services for the Executive Director and the overall operation of Administration.

The pay range for this role is $75k-$80k based on experience.

Job Duties:

Interacts with and serves as liaison between the Office of the Executive Director, staff, residents and guests.

Maintains and coordinates the Executive Director's meeting schedule and assists with all office procedures.

Monitors office equipment for proper functioning, usage and supply levels and recommends new or replacement equipment

Negotiates contracts/leases of office equipment.

Provides administrative support for the Financial Assistance Program in preparation and distribution of annual rate increase letters.

Prepares, monitors and provides supportive documentation on Administrative office operating budget.

Maintains resident and administrative files to ensure regulatory compliance.

Prepares expense reimbursements and travel/conference arrangements for Executive Director.

Supervises administrative support to Chaplaincy, Clinical Pastoral Education, and Resident Services.

Coordinates and oversees apartment closure procedures by ensuring residents, families and staff receive proper guidelines and assistance, including installation and removal of security keys and associated procedures.

Serves as recording secretary for various meetings, is responsible for distributing minutes and maintaining various committee files.

Submits bi-weekly payroll for administrative staff and Chaplain.

Assists Resident Council Chair and other resident committee chairs as appropriate with communications and Resident Council projects.

Job Qualifications:

Minimum qualifications include a high school diploma. College degree preferred.

Minimum five years experience as Executive/Administrative Assistant.

Must be able to quickly and accurately prepare documents, letters and other executive correspondence.

Excellent verbal and written communication skills.

Must be proficient with Microsoft Word and have basic skills using Access, Excel, Power Point and Outlook.

Must possess a high standard of confidentiality.

Must be a Notary Public or be willing to become a Notary Public.

A sampling of our many benefits!

We've got you covered with incredible benefits, whether you work full-time, part-time, or PRN (as needed). Here's a glimpse of what we offer to Full-Time team members:

Paid Time Off

Health/Dental/Vision Insurance

DailyPay: Work and get paid the same day!

Tuition Assistance for Career Development

Student Loan Repayment Program

Financial assistance with U.S. Citizenship application or DACA Renewal

Tutoring for ESL, Citizenship Test & GED

Staff Emergency Grants

Retirement Plan- 401(k)

Free Meals, Access to a Fitness Center, Pool, and More

About Goodwin Living

At Goodwin Living, we can all find work with purpose! As a nonprofit senior living and healthcare organization based in Northern Virginia, we are driven by our mission: to support, honor and uplift the lives of older adults and those who care for them. Our commitment to our team members is written directly into that statement. We create an enriching and supportive work environment that has inspired our team members to vote us into the Washington Post Top Workplace rankings since 2019, and they made us #3 in 2025!

Goodwin Living is an Equal Opportunity Employer and an AARP Employer Pledge Signer. We take pride in our inclusive work culture that values diversity and fosters talent. With us, you are more than just a team member; you are part of a community committed to excellence and continuous learning.

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