Administrative Assistant II, Office of the President

Sutter Health • Emeryville, CA • 6h ago

We are so glad you are interested in joining Sutter Health!

Organization:

SHSO-Sutter Health System Office-Bay

Position Overview:

Provides a broad range of high-level secretarial and administrative support to a senior leader. Works independently on a variety of moderately complex assignments that are generally confidential, exercising sound judgment, and applying advanced administrative knowledge and skills. Handles varied inquiries, issues, and sensitive materials. Uses own judgment and discretion to solve operational problems where an answer is not apparent; selects the best solution from previous experiences and/or written guidelines or precedence. The candidate will be required onsite in Emeryville approximately two days per week.

Job Description :

EDUCATION:

HS Diploma: High School Diploma or General Education Diploma (GED)

TYPICAL EXPERIENCE:

2 years recent relevant experience.

Meeting Support

Manage, catering, audio/visual services, transportation, and accommodations

Develop detailed event plans

Manage vendor contracts and invoicing

Track expenses, reconcile invoices, and ensure adherence to budget

Ensure compliance with organizational policies, safety standards, and accessibility requirements

Preferred Qualifications

Experience planning large-scale or executive-level meetings

Strong organizational and project management skills

Ability to manage multiple meetings and deadlines simultaneously

Excellent written and verbal communication skills

Proficiency with Microsoft Office (Outlook, Excel, Teams) and event management tools

Experience working with vendors

Key Skills and Competencies

Attention to detail

Budget management

Problem-solving under pressure

Customer service mindset

Flexibility and adaptability

Other

Combination of office, remote, and on-site meeting support. Remote days at the approval of manager.

Occasional evening or weekend work depending on meeting schedules

Moderate travel may be required

SKILLS AND KNOWLEDGE:

Written communications skills including the ability to compose effective communications to audiences within and outside the organization.

Verbal communications skills including the ability to speak and listen effectively to various audiences within and outside of the organization.

Well-developed time management and organizational skills, including the ability to prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines.

Advanced skill level in software applications, including Microsoft Office Suite (Word, Excel and Outlook), internet search software, and related information systems.

Interpret a variety of data and instructions, furnished in written, oral, diagram, or schedule form.

Prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines.

Work independently, as well as be part of the team, including accomplishing multiple tasks in an environment with interruptions.

Identify, evaluate and resolve standard problems by selecting appropriate solutions from established options.

Ensure the privacy of each patient's protected health information (PHI).

Build collaborates and relationships with peers and other staff members to achieve departmental and corporate objectives.

Job Shift:

Days

Schedule:

Full Time

Shift Hours:

Days of the Week:

Monday - Friday

Weekend Requirements:

As Needed

Benefits:

Yes

Unions:

Position Status:

Non-Exempt

Weekly Hours:

Employee Status:

Regular

Sutter Health is an equal opportunity employer EOE/M/F/Disability/Veterans.

Pay Range is $37.58 to $48.85 / hour. Sacramento Pay Range is $32.67 to $42.47 / hour.

The compensation range may vary based on the geographic location where the position is filled. Total compensation considers multiple factors, including, but not limited to a candidate's experience, education, skills, licensure, certifications, departmental equity, training, and organizational needs. Base pay is only one component of Sutter Health's comprehensive total rewards program. Eligible positions also include a comprehensive benefits package.

Go to Apply

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