Accounts Payable/Receivable and Payroll Clerk

Duck Inn Inc. dba Duck Inn Restaurant, Best Western Plus Great Nothern Inn, Emporium Food & Fuel • Havre, MT • 12h ago

ACCOUNTS PAYABLE/RECEIVABLE AND PAYROLL CLERKDUCK INN INC. dba Duck inn Restaurant, Emporium Food & Fuel Store, Best Western Plus Great Northern InnJOB SUMMARYThis is advanced clerical work involving the preparation of accounts payable, accounts receivable, and payroll. The AP/AR/Payroll Clerk reports to the Chief Operations Officer and is responsible for providing financial, administrative and clerical services. This includes processing and monitoring payments and expenditures and preparing and monitoring the payroll system. Providing these services in an effective and efficient manner will ensure that Duck Inn Inc. finances are accurate and up to date, that staff are paid in a timely and appropriate manner and that vendors and suppliers are paid within established time limits. Please review the list of responsibilities and qualifications. Although this is our preferred list, we will also consider candidates with relevant experience and ability, even if they lack some qualifications.ESSENTIAL JOB FUNCTIONSAccounts Payable Clerk Handle daily accounts payable tasks to keep Duck Inn Inc. finances accurate and up to date. Receive and verify invoices and requisitions for goods and services. Confirm that all transactions follow financial policies and procedures. Monitor vendor payments, track potential discounts, verify federal ID numbers, and regularly reconcile vendor accounts with monthly statements. Prepare invoice batches for data entry, process payments, schedule checks, and resolve any purchase order or payment discrepancies. Make sure credits are received for outstanding memos and issue stop-payments or amendments when needed. Maintain accounting ledgers by confirming and posting transactions. Process backup reports after data entry. Record checks and prepare for mailing. Disburse petty cash while keeping accurate records and verifying documentation. Continuously update professional knowledge through training opportunities. Keep accounts payable listings and general ledger current, update vendor files and W9s, and handle 1099 generation and management.Accounts Receivable Clerk Processing customer payments, refunds, and adjustments. Reconciling customer accounts and identify discrepancies. Maintaining accurate customer files, including invoices and payment records. Research and resolve customer inquiries. Process monthly accounts receivable statements and prepare for mailing.Payroll Clerk Carry out payroll functions to ensure timely and accurate staff payment. Process paperwork for new hires, enter employee data into the payroll system, and maintain confidential employee files. Manage employee forms like W-4, Federal Form I-9, and MW-4, and insurance enrollments. Calculate salaries, benefits, check timesheets, and wage calculations for errors. Confirm pay amounts, hours, and deductions, enter adjustments as needed for errors or retroactive changes. Batch and enter payroll data, distribute ACH files and paycheck stubs. Prepare and remit source deductions and payroll taxes. Update employee information records as necessary. Provide administrative support to enable efficient office operations, maintain organized financial document filing systems, and safeguard confidentiality for all financial and employee files. Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records. Updates job knowledge by participating in educational opportunities Organize or destroy records according to retention laws and comply with unclaimed property reporting requirements. Process payroll quarterly reports, such as Form 941, UI-5, and annual reports 940, W-2/W-3. Perform other related duties as required.QUALIFICATIONSEducation, Training and Experience: Graduation from a standard high school or GED, three (3) years full-time experience in payroll, accounts payable and data processing. Experience using a computer-based software payroll and accounting systems. Typing,

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