Executive Assistant III - active TS/SCI clearance required

V2X • Columbia, MD • 1d ago

Overview

Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $3.9B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism.

As a highly organized and proactive Executive Administrative Assistant, you will be trusted to support the program's Director and Deputy Director to provide senior-level administrative and technical support to meet short and long-range goals and objectives of daily business operations, to include managing a variety of executive-level communications. You will triage and coordinate resolution of high-level inquires on behalf of program office leadership. You will serve as the liaison between the program office, its internal program offices, and internal/external stakeholders while performing meeting coordination, preparation of briefing material, calendar reconciliation, and task tracking. This position is located in Columbia, MD. This position will require a DoD TS/SCI clearance and is 100% on site (no telework).

Responsibilities

What You'll Do

Provides administrative support a team of executive officials in Columbia, MD. In this position, you will perform a wide variety of analytical, communications, and executive administrative duties in support of the program's Director and Deputy Director, ensuring an efficient and smooth flow of daily business operations. This position will require a DoD TS/SCI clearance and is 100% on site (no telework).

Responsibilities

Facilitating communication between high level officials throughout the Department of Defense and other government agencies and industries, to include conducting 'privileged communications', and handling confidential and sensitive management actions requiring executive resolution.

Composing executive correspondence and other communications based upon executive requirements, such as routing and tracking information requiring action by the executive team, ensuring all material is safely distributed, received, and acknowledged.

Establishing and maintaining office files and records including personnel and other confidential records.

Reviewing and screening all written materials produced for the Director and subordinate division staff for format, editorial content, and subject matter accuracy and clarity.

Effectively maintaining calendars of the Director and Deputy Director to meet mission requirements, priorities, and critical decision needs. These calendars perform a critical function in establishing and maintaining critical leadership activities.

Providing day-to-day guidance and preparation of materials necessary to support meetings, travel, and other activities conducted by the Director and Deputy Director. These activities may include the hosting of visiting senior officials to the organization.

Creating, maintaining, and sharing documents and folders housed in MS SharePoint.

Interacts with internal and external customers. Responds to inquiries and handles requests for information. May advise others on departmental policies and procedures.

Processes forms and maintains files and records in accordance with organizational and/or legal requirements.

Manages information flow within department and communicates new policies/programs that affect team members. Identifies and escalates recurring problems or complex issues. Takes the initiative to keep Managers informed of issues that may be escalated to them

Performs other duties and assignments as required.

Qualifications

Minimum Qualifications

Ability to pass and extensive background check.

Ability to obtain and maintain a Common Access Card (CAC).

Must be able to trouble shoot and multi-tasks.

Must be able to organize and track meetings, set up meetings, send reminders through Microsoft Applications.

Must be proficient in Microsoft Applications, such as Word, Excel, PowerPoint, Teams, and Outlook.

Ability to communicate professionally and effectively, both verbally and in writing, is critical for this position.

High degree of knowledge, competence, and application of executive and administrative competencies, including excellent organizational and analytical skills are required.

Working knowledge and familiarization with DoD Manual 5110.04 (Vol 1.) / Manual for Written Material: Correspondence Management.

Education / Certifications - One-year related experience may be substituted for one year of education, if degree is required.

· High school diploma or Equivalent

Experience:

Must have a minimum 10 years of overall administrative experience, with at least 5 years of experience supporting senior executives. Experience in executive support within the DoD or other U.S. government agency is highly preferred.

Utilization of Microsoft applications at an advance level.

Demonstrated experience with DoD-specific administrative formatting and procedures are required.

At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.

V2X

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