Temporary Accounts Payable

HEI Hotels & Resorts • Parsippany, NJ • 2h ago

About UsCome work at the Castle! With great facilities just 30 minutes from the Newark airport and New York City, the Sheraton Parsippany Hotel is an ideal choice for business and leisure travelers. Our inspiring castle theme, and warm, friendly staff will make you feel right at home. As an associate of the Sheraton Parsippany, you will receive a free membership to our 25,000 square feet Atlantis Sports Club, a complimentary meal in our cafeteria during your work day, and attendance with the Sheraton Parsippany family at the annual Summer Jam Family Picnic and Holiday Party. Want to find out more about joining our team? Apply today!Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization! We value U.S. military experience and invite all qualified military candidates to apply.OverviewAssist Director of Finance in directing the financial activities of the hotel, safeguarding the assets, and preparing all financial reports in accordance with generally accepted accounting principles and HEI Hotels and Resorts Standards.Essential Duties and Responsibilities- File and distribute credit card cancellations, bulletins and credit warnings. Process and follow-up on all returned checks accepted as cash payment- Ensure excellent service and guess correspondence with credit card and payment inquiries.- Reconcile bank account with daily cash reconciliation journal; validate deposits in transit; reconcile bank accounts monthly to General Ledger.- Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies. Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards.- Reconcile credit cards monthly to General Ledger.- Set up new vendor accounts in accordance with established policy- Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. * Maintain an accurate, up to date Purchase Order Log.- Route invoices with purchase order attached to department heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.- Process all approved invoices for payment -- ensure all appropriate signatures and back-up attached.- Pay all hotel invoices in a timely manner- ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.- Reconcile outstanding checks with AP aging report, monthly.- Handle all vendor inquiries and reconcile vendor statements.- Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.- Interface checks and submit a log of all manual checks to the Controller..- Participate in Monthly closing- Comply with attendance rules and be available to work on a regular basis.- Perform any other job related duties as assigned.Qualifications and Skills:- B.S. in Accounting or Hotel Management preferred.- Experience in Hotel or Hospitality related Finance and Accounting.- Strong organizational skills with attention to detail.- Ability to compile facts and figures.- Must be computer savvy and have the ability to operate personal computer and calculator.- Experience with Microsoft office software is required.- Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.CompensationSalary Range: $26.00 - $28.00 HourlyTipped/Service Charge E

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