Administrative Coordinator 3 - District Stockroom
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Administrative Coordinator 3 - District Stockroom
Salary
$2,387.00 - $4,089.00 Monthly
Location
Lake Charles, LA
Job Type
Classified
Job Number
07.50673643.AC3/3.2.26-LA
Department
DOTD-Engineering & Operations
Division
District 7- Lake Charles
Opening Date
03/02/2026
Closing Date
3/9/2026 11:59 PM Central
Description
Benefits
Questions
About this Job
DISTRICT 07-UNIT 001
JOB NUMBER: 07.50673643.AC3/3.2.26-LA
At DOTD our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.
T he overall function of this position is to receive and distribute supplies to department personnel and to maximize warehousing space by keeping supplies organized. This position is located in District 07 Unit 001 of the Department of Transportation and Development and reports directly to the Admin Program Manager 3. The incumbent must be self-motivated and be able to perform duties many times with or without minimal supervision and be able to interpret unforeseen conditions as they may arise. The incumbent will participate in appropriate DOTD structured training programs and attend all continuing education classes and conferences deemed necessary to facilitate the performance of required tasks.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Accepting Direction:The ability to be open and willing to follow guidance or instructions.
Following Policies and Procedures:The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Managing Resources:The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
Acting with Ethics and Integrity:The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
Communicating Effectively:The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Demonstrating Initiative:The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
If you're driven, collaborative and ready to make an impact-this could be the opportunity for you!
Please visit our DOTD Career Center for more information about our agency:
https://dotd.la.gov/about/office-of-management-and-finance/human-resources/career-center/
Minimum Qualifications
Two years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168060) .
Job Duties and Other Information
Job Duties:
Creates, updates, and manages purchase requisitions through the DOTD Central Warehouse in compliance with DOTD procurement policies and Division of Administration requirements. Uses System Applications and Products (SAP), Enterprise Resource Planning (ERP) systems, and spreadsheets/databases to ensure accurate receiving and issuing of goods, and takes corrective action when needed.
Serves as the primary point of contact for all material requests for District 07. Researches the state purchasing system (eCat) to identify items available on state contract, prepares requisition forms for both contract and non-contract items, and submits required documentation to the Business Office for processing.
Maintains accurate perpetual inventory records using computerized systems to ensure essential supplies are consistently available. Processes inventory issuance documentation, reviews system reports to identify and correct discrepancies, and conducts physical inventories of the stockroom and green warehouse as requested.
Oversees the receipt and unloading of supplies from state warehouses and vendors. Verifies deliveries against purchase orders and requisitions for accuracy, ensures items are properly labeled and stored, and maintains an organized, clean, and efficient stockroom environment.
Position-Specific Details:
Appointment Type:Probational or promotional.
Compensation: $13.77 hourly
How To Apply:
No Civil Service test scoreis required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy contact:
LA DOTD
Cheryl Koskie
Administrative Program Mgr 3
(337) 437-9188
"The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any @type."
DOTD EMPLOYEES: Refer to appropriate EDSM directive for required structured training requirements and PPM # 59 Workforce Development on training guidelines.
Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available here:
Louisiana Rehabilitation Services - Vocational Rehabilitation - Louisiana Workforce Commission (laworks.net) (https://www.laworks.net/WorkforceDev/LRS/LRS_Rehabilitation.asp)
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LA-DOTD. Please @type "N/A" if there are no immediate family members?
02
Are you a current or former employee of the State of Louisiana?
Yes
No
03
Are you a permanent LA DOTD employee?
Yes
No
04
If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "NA".
05
Are you a probational LA-DOTD employee?
Yes
No
06
DIn: Demonstrating Initiative - How well do you take action and solve problems on your own without waiting for direction?
I wait for direction, avoid ownership, and don't solve problems.
I meet expectations and help with solutions when asked.
I take ownership, solve problems, and follow through.
I take initiative, innovate, and deliver results beyond expectations.
07
DIn: Demonstrating Initiative - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
08
FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?
I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.
09
FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
10
MR - 26: Managing Resources - How well do you manage financial, physical, or contractual resources to meet operational needs?
I struggle to manage resources, don't always follow required procedures, or have trouble keeping accurate records.
I handle basic resource tasks but may not consistently align them with priorities or follow procedures.
I manage resources effectively, follow procedures, track usage, and maintain accurate records to support my team's goals.
I plan ahead to meet future needs, improve systems, strengthen vendor relationships, and ensure compliance across resource areas.
11
MR - 26: Managing Resources - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
12
CE: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?
I communicate unclearly, use poor tone, and ignore the audience.
I share main ideas clearly and adapt to the audience when reminded.
I communicate clearly, listen actively, and explain complex ideas well.
I craft messages that connect, inspire, and drive action across audiences.
13
CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
Required Question
Employer
State of Louisiana
Address
1201 N 3rd St
Baton Rouge, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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