Administrative Program Coordinator

Robert Half • Philadelphia, PA • 2h ago

Description

We are looking for a dedicated Administrative Program Coordinator to join our team on a long-term contract basis located in the Greater Philadelphia Region. In this role, you will handle a variety of advanced administrative tasks to support daily operations and ensure the seamless execution of program requirements. The ideal Administrative Program Coordinator candidate is highly organized, attentive to details, and capable of managing sensitive information with discretion while excelling in a dynamic, fast-paced environment.

What you get to do every single day:

Process a high volume of monthly student requests for documents, such as Letters of Good Standing and Certificates of Malpractice, while ensuring compliance with partner institution requirements.

Assist in the timely completion of elective student applications during peak periods.

Support evaluation processes by capturing and inputting student assessments into designated platforms.

Facilitate exam proctoring responsibilities as needed.

Coordinate and distribute monthly rosters to affiliated institutions.

Oversee application platform operations, including developing user resources, monitoring submissions, and addressing incomplete portfolios.

Verify student credentials and compile required materials for application submissions.

Provide guidance to students on uploading necessary documentation and distribute essential credentials, such as insurance forms and health records, to relevant parties.

Draft and manage correspondence, reports, memoranda, and technical materials with attention to detail.

Organize and route incoming mail effectively, ensuring timely handling of all communications.

Requirements

Other requirements for the Administrative Program Coordinator position include and are not limited to:

Demonstrated experience in a high-demand administrative role, managing multiple priorities.

Proficiency in Microsoft Office Suite and Google Workspace.

Familiarity with platforms such as Banner, Blackboard, and E-Value is preferred.

Strong organizational skills with excellent attention to detail.

Ability to maintain confidentiality when handling sensitive information.

Exceptional communication skills, both written and verbal.

Experience with calendar management, scheduling, and project coordination.

Proven ability to adapt and thrive in a dynamic, fast-paced environment.

Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 03720-0013392380

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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