Administrative Coordinator

Robert Half • Saint Paul, MN • 2h ago

Description

We are looking for an Administrative Coordinator to join our team on a contract basis in Saint Paul, Minnesota. This position ensures efficient management of administrative functions, coordination of patient services, and effective communication between staff and patients. The Medical Administrative Coordinator helps maintain a positive patient experience by prioritizing excellent customer service and attention to detail.

Key Responsibilities:

Coordinate and oversee daily administrative operations for the medical office or clinic.

Schedule patient appointments, manage calendars for healthcare providers, and ensure proper documentation is maintained.

Facilitate communication between patients, providers, and staff to address needs and resolve issues promptly.

Manage patient records including data entry, retrieval, and storage in electronic medical record (EMR) systems, ensuring confidentiality and compliance with HIPAA regulations.

Verify insurance information and handle pre-authorizations or referrals as required.

Support billing and payment processing, addressing patient inquiries, and assisting with claims submission or resolution.

Maintain supply inventory, order office and medical supplies, and coordinate with vendors as necessary.

Assist in onboarding and training new administrative staff members.

Prepare reports, correspondence, and other documents as required by management.

Contribute to ongoing improvements in processes and patient access initiatives.

Requirements

Skills and Qualifications:

Prior experience in medical office administration, healthcare coordination, or a related administrative support role.

Familiarity with medical terminology, EMR/EHR systems, and insurance processes.

Strong organizational skills and attention to detail.

Excellent written and verbal communication abilities.

Proficiency with office software (e.g., Microsoft Office Suite, scheduling software).

Ability to multitask and prioritize in a fast-paced environment.

Knowledge of HIPAA and healthcare privacy regulations.

Are you ready to take the next step in your career? Apply now or call 612-656-0250!

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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