Administrative Assistant

Robert Half • Charlotte, NC • 7h ago

Description We are looking for an experienced and reliable Administrative Assistant to join our team in Charlotte, North Carolina. This role is key to ensuring smooth office operations and providing support to a small team of approximately 20 employees. As a Contract to permanent position, this opportunity is ideal for someone who is ready to contribute to a dynamic and collaborative office environment.

Responsibilities:

Welcome and assist visitors as the first point of contact, ensuring a positive and detail-oriented experience.

Manage incoming and outgoing mail, including preparing packages and distributing deliveries.

Coordinate and schedule meetings, including setting up conference rooms and arranging meals when necessary.

Maintain office supplies inventory by placing orders and ensuring availability of essentials.

Submit work orders and liaise with vendors to address office maintenance needs.

Prepare expense reports and support office staff with administrative tasks.

Organize domestic travel arrangements, including bookings and itineraries.

Assist with the management of building security, including maintaining the access list and requesting fobs.

Collaborate with engineers and other team members to support office operations.

Visit the Whitehall area office on a weekly basis to provide additional support as needed. Requirements - Proven experience in administrative or receptionist roles, ideally in a small office environment.

Strong communication skills, both written and verbal, with a detail-oriented demeanor.

Proficiency in Microsoft Office 365 and familiarity with Oracle e-Business Suite.

Ability to manage multiple tasks and prioritize effectively in a fast-paced setting.

Self-motivated and driven individual with a high level of honesty and reliability.

Strong organizational skills and attention to detail, especially when handling meetings and travel arrangements.

Ability to work independently while also collaborating with office staff and engineers.

Willingness to travel domestically and occasionally work off-site as required. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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