Position Information
Job Title AEL/HSED Records Specialist & Administrative Assistant - Level 7
Job Description
Maintain the operation of the AEL office located at the Mt. Pleasant Center with a high level of accuracy and data integrity. Duties include, but are not limited to: Maintaining program records, which includes preparing reports, preserving student records, filing, course preparation, and creating/modifying documents; proctoring High School Equivalency Diploma ( HSED ) tests; requisitioning materials and supplies; correspondence; and other duties as assigned.
This is a full-time position with a starting hourly wage of $15.30. Hours are Monday - Friday 8 AM - 4:30 PM with a 30 minute meal break. Benefits include medical, dental and vision insurance, $50,000 life insurance, long-term disability, paid sick leave, paid vacation, paid holiday and spring breaks and participation in IPERS or TIAA retirement plan.
Terms of employment are per bargaining agreement between SCC Board of Trustees and the SCCESA , employment contract and relevant policies and guidelines of the Board of Trustees. Upholds college policies and procedures and supports and participates in college-wide initiatives. Actively promotes a positive image for the college district. Supports SCC's mission, vision, values and goals.
Essential Duties Summary
Responsibilities
Commitment to the comprehensive community college philosophy and mission.
Follow SCC and AEL policies and procedures.
Prepare reports, correspondence, and other documents, including composing initial drafts, revising, and publishing final versions.
Manage the accuracy of AEL data from the community- and corrections-based programs, including auditing the AEL records and providing documentation to entities auditing SCC records.
Data entry related to enrolling and exiting students in appropriate classes, and recording attendance, grades, and credentials earned.
Administer and proctor tests, including exams for credit classes and standardized assessments that require certification and/or state approval, including but not limited to, SCC placement exams, and state-approved assessments for AEL enrollment and high school equivalency diploma ( HSED ).
Assist Director of AEL with writing grants for AEL funding.
Prepare employment contracts for part-time hourly instructional staff. Prepare payroll and submit to Business Office bi-monthly.
Coordinate with supervisor and designees in preparing monthly, quarterly, and annual reports.
Maintain digital and physical student records (e.g. contact hours, HSED scores, exit dates) as required by SCC and State/Federal agencies.
Prepare purchase orders and supply requisitions, and maintain related records, including verification of receipt through close cooperation with the Business Office and Bookstore Manager.
Maintain a log of HSED tests taken by SCC's AEL students and reconcile this log with invoices and submit payment requests for tests taken in correctional facilities.
Assist the Director of AEL and HSED Chief Examiner in planning, preparing, and organizing HSED graduation ceremonies.
Be flexible and adjust to change as needed.
Perform responsibilities with a high level of personal and professional integrity.
Attend trainings and meetings required by SCC , IWD , and/or other organizations with oversight of the AEL Program and/or that provide professional development for AEL staff members.
Secretarial, clerical, and receptionist duties as assigned, including answering the telephone and greeting visitors.
Remain current on office communications systems and procedures.
Other duties as assigned.
Required Qualifications
Education:
High school diploma or its equivalent, required.
Must qualify for state approval as a HSED test administrator.
Experience:
Minimum two years related experience in office administration, required.
Experience preparing statistical reports, scheduling appointments, and working with confidential information, required.
Excellent interpersonal and communication skills, including telephone etiquette appropriate for a professional workplace.
Knowledge of computer software applications with specific competency in Microsoft Office suite of programs; ability to learn and develop competency in SCC's administrative software (Ellucian) and AEL's record-keeping system (TopsPro Enterprise).
Keyboarding accuracy and excellent proofreading ability.
Ability to:
Work independently and be a self-starter, including conducting research relevant to routine responsibilities and assigned tasks.
Learn and apply SCC and AEL policies and procedures.
Operate standard office equipment and manage filing systems.
Learn and develop competency in new software applications.
Maintain strict confidentiality.
Manage multiple tasks, prioritize, and complete in a timely manner.
Work effectively with people of diverse backgrounds and needs.
Maintain a professional demeanor while dealing with varied and stressful situations.
Possess a valid driver's license.
Preferred Qualifications
Education:
AA degree or AAS degree preferred.
Experience:
Experience proctoring tests and managing records of grant-funded programs, preferred.
Physical Demands
· Must be able to occasionally lift 25 lbs.
· Mobility and ability to performed assigned duties.
· Ability to twist, stoop/bend, squat, kneel, crawl, climb ladders/stairs, lift/carry and push/pull, as needed to fulfill job responsibilities.
EEO Statement Summary
It is the policy of Southeastern Community College not to discriminate on the basis of race, color, national origin, sex, disability, age, employment, sexual orientation, gender identity, creed, religion, and actual or potential parental, family or marital status in its programs, activities, or employment practices as required by the Iowa Code §§ 216.6 and 216.9, Titles VI and VII of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d and 2000e), the Equal Pay Act of 1973 (29 U.S.C. § 206, et seq.), Title IX (Educational Amendments, 20 U.S.C. §§ 1681 - 1688), Section 504 (Rehabilitation Act of 1973, 29 U.S.C. § 794), and Title II of the Americans with Disabilities Act (42 U.S.C. § 12101, et seq.).
Individuals having questions or complaints related to compliance with this policy should contact Title IX / Equity Coordinator, Southeastern Community College, 1500 W. Agency Road, West Burlington, IA 52655, email equity@scciowa.edu, phone number 319/208-5101, fax 319/208-5005 or the Director of the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone: (303) 844-5695 Facsimile: (303) 844-4303, TDD (800) 877-8339 Email: OCR .Denver@ed.gov (OCR.Denver@ed.gov)
Posting Detail Information
Posting Number AS398P
Open Date 02/25/2026
Close Date
Open Until Filled Yes
Special Instructions to Applicants
Please answer the screening questions and make sure and upload your resume,cover letter and transcripts in order to be considered for the position. Thank you.
Supplemental Questions
Required fields are indicated with an asterisk (*).
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Do you have a high school diploma or equivalent?
Yes
No
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How did you hear about this employment opportunity?
(Open Ended Question)
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What does excellent customer service mean to you? Please provide an example of a time that you went above and beyond to serve a customer's needs.
(Open Ended Question)
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Describe any computer experience you have, including software applications you have used.
(Open Ended Question)
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Describe your personal experience interacting with people with diverse academic, socioeconomic, cultural, ethnic, and individual ability differences.
(Open Ended Question)
Documents Needed To Apply
Required Documents
Resume
Cover Letter
Optional Documents
Transcript #1
Letter of Recommendation
SCC Human Resources Office
(319) 208-5063
lhempen@scciowa.edu
