Administrative Assistant

Harper Construction • San Diego, CA • 4h ago

Position Overview

We are seeking a motivated and detail-oriented Administrative Assistant to support our Accounting and Labor Compliance teams within a growing General Contractor (GC) office. This position plays a key role in supporting certified payroll processing, subcontractor base access (DBIDS), contracts administration, and general office operations.

No certified payroll experience is required - we are committed to training the right candidate. This is an excellent opportunity for someone with basic office experience who is eager to learn, willing to help where needed, and interested in being part of a collaborative and supportive team.

Key Responsibilities

Labor Compliance Support

Assist with the preparation and processing of certified payroll reports

Support labor compliance documentation and record tracking

Maintain organized electronic and paper filing systems for compliance records

Coordinate and process DBIDS applications for subcontractor base access

Accounting & Administrative Support

Provide administrative support to the accounting team as needed

Maintain accurate electronic and physical project document files

Assist with data entry and general clerical duties

Contracts & Subcontractor Coordination

Support the Contracts Department with subcontractor communication and follow-up

Track documentation requests and assist with document collection

Help maintain organized subcontract files

Office Support

Serve as backup receptionist when needed

Assist with coordination of company events and office activities

Provide general administrative support across departments as required

Qualifications

1+ year of basic office or administrative experience preferred

Proficiency in Microsoft Office (Word, Excel, Outlook)

Strong organizational skills and attention to detail

Clear written and verbal communication skills

Ability to manage multiple tasks and meet deadlines

Professional demeanor and team-oriented mindset

Willingness to learn new processes and systems

Certified payroll experience is not required - we will train the right candidate.

What We're Looking For

A dependable team player with a positive attitude

Someone who takes initiative and is willing to step in where needed

A detail-oriented individual who values accuracy

A candidate who wants to grow with a great team in a dynamic construction environment

Compensation and Benefits

$22-$25 per hour

The offered rate will be based on the candidate's knowledge, skills, abilities and/or experience.

This position is eligible for our benefits package including medical, dental, vision, life, and supplemental insurance. We also offer a 401(k) plan with company match, company paid holidays and vacation.

Harper Construction Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any @type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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