Administrative Program Specialist B (Monroe Region 8)
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Administrative Program Specialist B (Monroe Region 8)
Salary
$3,345.00 - $6,566.00 Monthly
Location
Statewide, LA
Job Type
Classified
Job Number
MVA/CSH/217882
Department
LDH-Medical Vendor Administration
Opening Date
02/23/2026
Closing Date
2/28/2026 11:59 PM Central
Description
Benefits
Questions
About this Job
The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.
Learn more about Louisiana Department of Health (https://ldh.la.gov/)
This position may be filled in the following parishes: Rapides, Caddo, or Ouachita
This position offers the opportunity to play a critical role in managing and supporting Economic Stability operations across the Alexandria, Shreveport, and Monroe Regions. Serving as the budget and procurement lead, the incumbent oversees fiscal management, purchasing, and procurement activities while supporting training, safety coordination, and risk management efforts. Working closely with regional leadership and area directors, this role functions independently to ensure sound financial operations, effective resource management, and compliance across multiple programs. This position is ideal for a detail-oriented professional with strong analytical skills who enjoys collaborating with leadership and making a meaningful impact on regional operations.
An ideal candidate should possess the following competencies:
Selected Core Competencies:
Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Learning Actively: The ability to pursue learning, seek feedback, and integrate new knowledge to improve personal and professional performance.
Managing Performance: The ability to plan, monitor, and document employee performance throughout the year.
Selected Preferred Competencies:
Acting Decisively: The ability to make timely, confident decisions using sound reason.
Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies
Managing Budgets: The ability to plan, monitor, and adjust budgets to meet goals, ensure compliance, and promote financial transparency.
Minimum Qualifications
Four years of experience in administrative services; OR
Six years of full-time work experience in any field plus one year of experience in administrative services; OR
A bachelor's degree plus one year of experience in administrative services; OR
An advanced degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168100) .
Job Duties and Other Information
Job Duties:
BUDGET AND FISCAL MANAGEMENT
Responsible for preparing and tracking the annual budgets for Economic Stability and shared budgets in the Alexandria, Shreveport, & Monroe Regions within Economic Stability on behalf of the Budget Division. Preparation of the monthly expenditure analysis which reflects total monthly expenditures, year to date
expenditures, encumbrances, remaining budget, total year projection and budget balance by object code.
PURCHASING/PROCUREMENT
Coordinates flights, hotel reservations and Enterprise reservations for in-state and out of state traveling. Ensures worker receives traveling confirmation of flight, hotel accommodations and car rental. Responsible for retrieval of receipts from staff to reconcile transactions associates with travel to ensure compliance
with state travel regulations and reimbursement procedure.
TRAINING
Performs training to new field clerical staff in New Worker Orientation to ensure safety requirements are met and that worker receives information regarding Hotel planner, Enterprise Rental, current state travel regulations, incident/accident reporting and CBA and LaCarte transactions in WORKS.
On-going development of professional training to maintain knowledge of Microsoft Excel, Word, CBA Policy, Safety Policy and SRM/Procurement.
SAFETY COORDINATION/RISK MANAGEMENT
Serves as the Safety Coordinator/Risk Management Officer for the Tri-Region. Conducts, prepares, and submits audit reports of field and parish offices to ensure compliance with safety rules and regulations for the department set by the Division of Administration.
Reviews all required safety documents (accident reports, hazard logs, inspections, safety meeting reports, etc.) as well as compile quarterly reports of safety meetings and training for submission to the DCFS Safety Officer. Coordinates annual property control/inventory and state vehicle tracking to ensure vehicle maintenance is performed regularly.
Position-Specific Details:
Location:Medical Vendor Administration / ES Monroe Region 8 / Rapides, Caddo, or Ouachita
Appointment Type: This position may be filled as a Probationary appointment, Promotional appointment, or Job appointment (temporary appointment that may last up to 48 months), Detail to Special Duty.
Cost Center: 3052130204
Position Number(s): 50689381
How To Apply
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Contact Information:
Casey Hickman
Casey.Hickman@la.gov
LA Department of Health (LDH)
Division of Human Resources
PO Box 4818, Baton Rouge, LA 70821
225-342-6477
This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.
LDH supports Louisiana's commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.
Information on the Louisiana Works, Louisiana Rehabilitation Services is available here (https://www.laworks.net/workforcedev/lrs/lrs_rehabilitation.asp) .
LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce, and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
AEI - 26: Acting with Ethics and Integrity - How well do you make choices that reflect ethical standards, integrity, and honesty-even when it's difficult or inconvenient?
I ignore ethical standards, withhold information, or show bias or poor judgment.
I follow rules, share information, and try to avoid ethical missteps.
I act with integrity, respect confidentiality, and treat people fairly.
I promote ethics, model transparency, and help others act with fairness across teams.
02
AEI - 26: Acting with Ethics and Integrity - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
03
DPf - 26: Displaying Professionalism - How well do you meet expectations for workplace behavior, communication, and responsibility-especially when under pressure?
I miss deadlines, act unprofessionally, or avoid responsibility for my actions or workplace expectations.
I meet basic standards for work quality, behavior, and communication when given occasional reminders or support.
I meet expectations, follow policies, and communicate respectfully and clearly-even in difficult situations.
I model professionalism and ethics, adapt under pressure, and build trust through consistent and responsible behavior.
04
DPf - 26: Displaying Professionalism - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
05
FPP - 26: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?
I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.
06
FPP - 26: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
07
MB - 26: Managing Budgets - How do you plan, track, and adjust financial resources to meet goals or priorities?
I struggle to plan or track budgets and may overlook key needs or misallocate funds.
I create basic budgets but sometimes miss important details or respond late to financial issues.
I develop accurate budgets, track spending closely, and adjust based on priorities and data.
I anticipate financial needs, prevent problems early, and recommend strategic budget solutions.
08
MB - 26: Managing Budgets - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
09
To ensure compliance with LDH Nepotism Policy#41, if you have any immediate family members that are currently employed by LDH, please list the name and relationship. Please @type "N/A" if no immediate family members are employed by LDH.
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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