Administrator, Administration Center

American Airlines • Miami, FL • 9h ago

Intro

Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you'll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you'll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!

Why you'll love this job

This job is a member of the Workforce Administration Team within the Technical Operations Division.

Responsible for providing administrative support for Tech Ops represented team members and its leadership group.

Collaborating with a cohesive group in a busy office setting, ensuring the success of the Workforce Administration team.

What you'll do

Audit, analyze and prepare various department reports, including weekly headcount reports and monthly projection reports.

In depth understanding of all aspects of payroll, using Workbrain payroll system; including time coding and shift schedules

Proffer and process overtime, field trips, shift swaps and holiday equalization according to the rules and limitation of the collective bargaining agreement and the Workbrain system.

Process vacation changes according to leadership directions, the guidelines outlined in the contract agreements and the Workbrain system.

Providing excellent service to our internal customers; including phone, email, and walk-in inquiries.

Liaison between various airport personnel, local leadership and team members

Train and assist with onboarding new administrative center team members

Contribute and assist with project initiatives, to include implementation of new systems, tasks and methods to front line employees, leaders and administration center team members.

Submits transactions for computer and system accesses.

Sort, track and file data and correspondence

Process time-sensitive requests

Efficiently and effectively communicate to high levels leadership to address operational inquires

Must fulfill FAA criminal background checks to qualify for unescorted access privileges to airport security identification display area (SIDA), if applicable

Must be able to secure appropriate airport authority and/or US customs security badges, if applicable

May be required to work shifts, nights, weekends and holidays

Must be willing to travel as required for professional development

All you'll need for success

Minimum Qualifications- Education & Prior Job Experience

High School diploma or GED equivalent

At least 1 year of prior administrative experience

Intermediate experience with Microsoft Office software including Word, Excel, PowerPoint etc.

Preferred Qualifications- Education & Prior Job Experience

3 years experience in an office setting

1 year experience with unionized workforce

Associates degree or equivalent work experience

Previous experience with analyzing data to improve processes and facilitate operational excellence

Skills, Licenses & Certifications

Knowledge of the applicable workforce collective bargaining agreements (IAM/ TWU)

Broad understanding of Workbrain or other time and attendance applications

Ability to prepare correspondence and format reports

Ability to maintain confidentiality with team member files, payroll data and personal information

Ability to prioritize and organize work functions effectively

Ability to exercise good judgement and work under time constraints with professionalism, efficiency, patience and tact

Ability to work individually or with a team

What you'll get

Feel free to take advantage of all that American Airlines has to offer:

Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network.

Health Benefits: On day one, you'll have access to your health, dental, prescription and vision benefits to help you stay well. And that's just the start, we also offer virtual doctor visits, flexible spending accounts and more.

Wellness Programs: We want you to be the best version of yourself - that's why our wellness programs provide you with all the right tools, resources and support you need.

401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year.

Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more

Feel free to be yourself at American

From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world.

Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life's journey? Feel free to be yourself at American.

EQUAL EMPLOYMENT OPPORTUNITY/ AFFIRMATIVE ACTION POLICY

American Airlines maintains a continuing policy of nondiscrimination in employment. It is our policy to provide equal opportunity and access for all persons, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a disabled veteran or other protected veteran, in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations. This policy of nondiscrimination shall include, but not be limited to, the following employment decisions and practices: hiring; upgrading; promotions; demotions or transfers; layoffs; recalls; terminations; rates of pay or other forms of compensation; selection for training, including apprenticeship; and recruitment or recruitment advertising.

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