Office Manager / Administrative Assistant
Date Posted: Feb 23, 2026
Requisition ID: 473076
Location:
Indianapolis, IN, US, 46204
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
About Indiana Finance Authority (IFA):
The Indiana Finance Authority oversees state-related debt issuance and provides efficient and effective financing solutions to facilitate state, local government, and business investment in Indiana. IFA enables the State of Indiana to communicate as one voice with the various participants in the financial markets, including:
The Indiana Development Finance Authority,
The State Office Building Commission,
The Indiana Transportation Finance Authority,
The Recreational Development Commission,
The State Revolving Fund Programs,
The Indiana Brownfields Program, and
The Indiana Health and Educational Facilities Finance Authority.
Role Overview:
The Office Manager / Administrative Assistant supports the State Revolving Fund Office by ensuring the office runs smoothly and efficiently. You will work independently, perform various tasks, utilize problem solving, and provide a wide range of functions. You will also utilize web management skills by coordinating with crossfunctional teams to define website functions, timelines, and content. This includes developing and managing content.
Hours are Monday - Friday for a total of 37.5 hours each week. You will have flexibility in arranging your time between 8:00 am and 5:00 pm.
Website experience is highly valued.
Salary :
The salary for this position traditionally starts at $58,000 but may be commensurate with education or work experience.
Use our Compensation Calculator to view the total compensation package.
A Day in the Life:
Responsibilities include:
Answer and screen telephone calls, respond to routine inquiries, and make appropriate referrals.
Provide administrative support to IFA's Environmental Programs Team.
Type correspondence, memos, forms, and reports.
Make copies as requested.
Deliver items or arrange for delivery of items as requested.
Create, prepare, and maintain files.
Prepare documents to send to State Records for retention.
Manage electronic files (i.e., scanning, pdf, downloads, etc.).
Appropriately distribute incoming mail and other materials.
Serve as key operator of all office machines, including performance of routine upkeep.
Maintain inventory of office supplies, equipment supplies, kitchen supplies, etc.
Coordinate website development and manage content.
Defining goals, create timelines, delegatr tasks, and coordinayr with cross-functional teams on website enhancements or new feature rollouts.
Manage trustee fee receivables.
Maintain transcript library.
Manage IFA fleet vehicles.
Complete new-hire tasks for the Environmental Programs office.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.
What You'll Need for Success:
Credentials:
High school diploma or equivalent. Degree in Business or Communications is a plus.
Office experience or accredited training preferred.
Ability to use current technology and social media.
Must be able to work on-site Monday through Friday for a total of 37.5 hours/weekly, with flexibility between the hours of 8am to 5pm.
Additional qualifications:
Highly organized - able to handle multiple tasks efficiently.
Office experience or accredited training preferred.
Able to exercise independent judgment within established guidelines and procedures.
Experience with Microsoft Word, Excel, PowerPoint, Outlook, Teams, CMS software, and Marketing Cloud.
Typing skills - minimum 50 wpm.
Above-average clerical skill; knowledge of English grammar, spelling, and punctuation.
Excellent interpersonal relationship skills; ability to communicate with persons of all educational and social backgrounds.
Able to perform essential functions with or without reasonable accommodation.
Supervisory Responsibilities/Direct Reports:
This role may be utilized in a supervisory capacity based on agency needs.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefits package for full-time employees that includes:
Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 in election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
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