Executive Assistant

Goldbelt Glacier Health Services, LLC • Wapato, WA • 4h ago

Overview
Please note that this position is contingent upon the successful award of a contract currently under bid.
Goldbelt Glacier is accelerating healthcare delivery and providing superior force health readiness across the military, federal, and civilian landscapes. Goldbelt Glacier is committed to providing transformative and comprehensive health operational capabilities to support customers across scientific, clinical, technological, and program management areas.
Summary:
The Executive Assistant to provide administrative assistance to the WIP Project Administrator, Administrative Officer, Supervisory Irrigation System Manager, Supervisory Irrigation Maintenance Specialist, and WIP employees.
Responsibilities
Essential Job Functions:
Schedule appointments with key partners, internal and external customers. Maintain appointment calendars for Project Administrator
Analyze data and prepare basic Excel spreadsheets including for budget income-expense reports: utilization and working with FBMS
Assist with gathering information on departmental policies and procedures in response to inquiries and complaints. Tracking and following up on WIP and bureau requests
Type, proofread and process a variety of documents including general correspondence, agendas, memos, and statistical charts from rough draft
Perform a wide variety of general clerical work including the maintenance of accurate and detailed records and files, function as receptionist for calls coming into the main agency phone number, verifying accuracy of information, researching discrepancies, and recording information
Initiate and maintain a variety of records and files for information and data related to area of responsibility. This may include personnel and maintenance and operations data and information
Schedule appointments, meetings, and various other departmental activities. Act as a coordinator for agency meetings, maintain schedule of conference room use, prepare materials, post public hearing notices, take minutes and assist with online technical support
Resolves problems associated with the administration and clerical support services of the office and provides assistance to the Project Administrator and or administrative staff
Receives and screens inquiries by telephone or personal visitors and directs to the Project Administrator those contacts needing attention or action
Resolves and/or answers routine inquiries of the program and/or operations
Ability to input Purchase Request information into the department financial system
Perform other as duties needed
Qualifications
Necessary Skills and Knowledge:
Skill in operating a computer and word processor
Knowledge in English, Grammar, Spelling, required format and technical terminology
Knowledge of technical report formats
Skill in operation of calculators
Ability to be trained in order to operate equipment as requested by supervisor.
Ability to work with Agency IT Coordinator and receive oral instructions on new programs for receiving and transmitting computer data
Full knowledge of and proficiency of clerical skills used by the office
Skill in use of judgment and tact with respect to information may be given out in response to calls from within the Bureau, Department, other government agencies, Congressional offices and the general public
Ability to compose memoranda and reports pertaining to the various activities of the office
Knowledge of the duties, priorities, commitments, policies and program goals of the staff sufficient to perform assignments such as reviewing publications, directives and other materials which may affect the branch and taking appropriate follow-up action; and to anticipate and prepare materials that supervisors need in order to respond to correspondence or phone calls
Knowledge of the substantive programs of the Puget Sound Agency as related to the cle

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