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Project Administrator

Surveying And Mapping, LLC • Westerville, OH • 4h ago

Surveying And Mapping, LLC

US-OH-Westerville

Job ID: 26-7507 Type: Regular Full-Time

of Openings: 1

Category: Survey Columbus

Overview

For over thirty years, SAM has built a reputation as a trusted, knowledgeable, and innovative partner. Our licensed professionals transform petabytes of complex spatial data into intelligent insights in a holistic Managed Geospatial Services (MGS ) framework. As North America's premiere MGS company, SAM provides practical, precise, and high-fidelity solutions designed to enhance decision-making, mitigate risks, achieve strategic objectives, and drive costs out of our client's business. Our vision is to advance spatial data acquisition, improve analysis capabilities, and develop predictive analytics to redefine and transform how infrastructure assets are developed and managed throughout their lifecycles.

Responsibilities

The Project Administrator supports Project Managers and Operations teams by providing critical administrative and coordination support focused on safety documentation, purchase orders, project maintenance, and reporting. This role ensures projects are properly set up, maintained, and monitored throughout execution while supporting compliance, financial accuracy, and effective communication across internal teams and external clients.

Key Responsibilities

Safety Documentation & Compliance

Develop, track, revise, and maintain project-specific safety documentation in accordance with company, client, and regulatory requirements

Solicit, collect, and coordinate required safety information and documentation from external clients, subcontractors, and third-party partners

Ensure all safety documentation is complete, current, and properly filed to support project execution and audit readiness

Coordinate with Safety, Operations, and Project Managers to address safety documentation gaps or updates

Purchase Orders & Project Controls

Review, track, and maintain purchase orders (POs), subcontract agreements, and related approvals

Coordinate PO updates, revisions, and closeout activities in alignment with project scope and billing requirements

Monitor PO status to ensure alignment with project budgets, schedules, and execution needs

Project Maintenance & Cross-Functional Coordination

Maintain ongoing communication with Operations and Billing teams to review active projects and identify opportunities for project maintenance, corrections, or updates

Support Project Managers by monitoring project setup accuracy, documentation completeness, and system updates

Assist with resolving discrepancies related to project details, documentation, or billing in collaboration with internal teams

Reporting & Financial Support

Prepare and distribute regular reports to Management related to safety documentation status, purchase orders, and billing activity

Assist with monitoring project billing data and support invoice review as needed

Provide project-level visibility to support decision-making, compliance, and financial accuracy

Additional Support

Assist with internal and external audit preparation by gathering required project and safety documentation

Support documentation of standard operating procedures related to project administra

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