Factoring Operations Specialist

Spectraforce Technologies Inc • Highland, OH • 15h ago

Job Title: Factoring Operations Specialist Location: Highland Hills Ohio 44122 Duration: 1 Year Schedule: 8:30 - 5:00, 30 min unpaid lunch, M-F Position Summary The Factoring Operations Specialist is responsible for executing accurate, timely back-office processing across payroll, invoicing, funding packets, cash application, and reconciliations that support the delivery of high-quality client service. This role ensures the integrity of financial processing, meets banking deadlines, and partners closely with Portfolio/Relationship Managers to resolve exceptions and maintain a stable factoring portfolio. Key Responsibilities Funding & Reconciliation

Prepare and reconcile weekly funding reports including invoices purchased, accounts receivable activity, and reserve analyses.

Ensure all reconciliations are accurate, auditable, and completed within required timelines.

Data Preparation & Imports

Build and validate Excel/CSV files for import.

Perform accurate data entry for invoices purchased, maintaining consistency across systems.

Cash Movement & Reporting

Execute wires and ACH transactions in coordination with banking deadlines.

Generate A/R aging and subsidiary reports; balance payroll and invoicing to accounting statements.

Exception Processing

Support Relationship Managers by researching and processing exception items.

Surface discrepancies, partner cross-functionally to resolve them, and document outcomes.

Quality, Compliance & Timeliness

Meet all daily, weekly, and banking-related processing deadlines.

Maintain complete, audit-ready records and adhere to internal policies and procedures.

Identify opportunities for process improvement and workflow efficiency.

Qualifications Required

Associate's degree in Accounting or equivalent experience.

Strong Excel skills and proficiency working across multiple datasets and systems.

Solid understanding of payroll taxes, accounts payable, accounts receivable, and/or cash posting.

Highly detail-oriented, organized, and effective at managing deadlines in a fast-paced environment.

Strong service mindset with the ability to collaborate across teams.

Preferred

Experience in factoring, payroll processing, or financial operations.

Familiarity with reconciliation and exception-management workflows.

SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at nahr@spectraforce.com if you require reasonable accommodation.

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