Clinton County Juvenile Court Services

Position Description: Administrative Assistant

**Division: Juvenile Court Services/Probation

Civil Service Status: Unclassified, serves at the discretion of the Juvenile Court Judge

Reports to: Juvenile Court Judge

                  Chief Probation Officer

Please Submit Cover Letter and Resume to:** Rachel Young, Chief Probation Officer @ ryoung@clintoncountycourts.org.

Job Responsibilities:

Assist the Chief Probation Officer with daily operations

Maintain an updated client, customer, contractor and supplier management system

Aid with grant tracking data process collection and maintain the grant tracking data system

Aid in processes with the grant cycle to update and manage records

Strong problem-solving and analytical skills

Good social and presentation skills

Excellent oral and written communication skills

High self-initiative with the ability to work well under pressure

Able to work effectively with minimal supervision

Knowledge of handling and maintaining general office equipment

Proficient in court management systems, Microsoft Office applications or the ability to be trained

Work closely with the Friends of the Court Board to maintain record keeping and flow between the Department and Board.

Maintain records and financial transactions between the department and Board

Maintain secure file system for donations between department and Board

Assist in Program presentations

Create and maintain documents to assist the Board

Assist the Probation Officers with program data management as well as administrative duties

Assist Community Service Coordinator with program data management, scheduling

Assist the 4-H Program Coordinator with program data management as well as attending 4-H meetings, coordinating projects, and working with 4-H youth and families during the fair

Assist mediation department with limited support including maintaining office equipment and supplies

Assist and provide office support to include but not limited to general office duties

Maintain procurement card(s) for the department in locked file system

Create and maintain office documents

Maintain Probation Department filing system

Assist in management of the Office Schedule

Manage Office Supplies to include maintaining and ordering of supplies for the Probation/Mediation Office Area

Assist in maintaining the Office Lobby Area Information System

Ability to remain calm in sometimes high stress situations

Ability to maintain confidentiality

**

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Qualifications:** High School Diploma, telephone etiquette, computer skills, maintain cooperative attitude and working relationships, ability to learn court management system, ability to follow instructions with accuracy and attention to detail, ability to learn and operate office equipment, ability to learn and operator computer management systems, outlook, phone system,

Work Schedule: Full time position scheduled at thirty-five(35)-forty (40) hours per week. Some additional hours as needed

Licensure and Certification Required: Possess and maintain a valid driver's license.

Clinton County is an Equal Opportunity Employer.

Clinton County

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