Executive Assistant

Robert Half • San Francisco, CA • 12h ago

Description We are looking for a highly organized and proactive Executive Assistant to support senior leadership in a dynamic environment. This contract position is based in San Francisco, California, and requires someone who can adapt quickly to changing priorities while maintaining a high level of professionalism. The ideal candidate will excel in managing schedules, coordinating travel, and providing administrative assistance.

Responsibilities:

Manage executive calendars, ensuring all meetings, deadlines, and appointments are organized efficiently.

Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.

Prepare for executive meetings by compiling relevant documents, taking notes, and following up on actionable items.

Provide occasional personal assistance tasks to support executives in their daily activities.

Monitor and handle incoming communications, prioritizing urgent matters and responding on behalf of executives when needed.

Maintain confidentiality when handling sensitive information and documents.

Utilize technology and tools, including AI-based platforms, to streamline processes and improve efficiency.

Handle overtime tasks when necessary, showcasing flexibility to meet the demands of a fast-paced environment.

Collaborate with other departments to ensure seamless coordination of projects and goals.

Act as a liaison between executives and internal/external stakeholders. Requirements

Around 5 years of experience as an Executive Assistant, preferably in the technology or finance industries.

Proven ability to adapt quickly and effectively in high-pressure environments.

Strong proficiency in calendar management, travel coordination, and meeting preparation.

Solid understanding of technology tools, including AI chat models and other digital platforms.

Exceptional organizational skills and attention to detail.

Excellent communication skills, both written and verbal.

Ability to maintain discretion and confidentiality at all times.

Flexibility to work overtime when required

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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