Administrative Assistant to SVP

Hilton • Mclean, VA • 1h ago

This role is based at our corporate office in McLean, VA

This is your chance to be part of a Corporate Human Resources team at a top global hospitality company! As an Administrative Assistant, you will be supporting the SVP of HR Strategy and Talent and their team, you will provide high-level administrative and operational support to ensure the efficient day-to-day functioning of the organization. On the HR Strategy and Talent team reporting to SVP of HR Strategy and Talent, you will support projects including manage complex calendars, coordinate meetings across multiple time zones, arrange domestic and international travel, prepare expense reports, process invoices, and support the development and maintenance of documents and presentation materials.

You will help ensure priorities are well managed, timelines are met, and key deliverables move forward. This role requires strong organization, attention to detail, and proactive communication, as well as the skill to build effective working relationships with internal partners and external stakeholders across a global, matrixed environment.

HOW WE WILL SUPPORT YOU

Hilton is proud to support the mental and physical wellbeing of all Team Members so they can Thrive personally and professionally in a diverse and inclusive environment, thanks to programs and benefits such as:

Go Hilton travel program: 110 nights of discounted travel with room rates as low as $40/night

Hilton Shares: Our employee stock purchase program (ESPP) - you can purchase Hilton shares at a 15 percent discount

Paid parental leave for eligible Team Members, including partners and adoptive parents

Mental health resources including free counseling through our Employee Assistance Program

Paid Time Off (PTO)

Learn more about the rest of our benefits (https://jobs.hilton.com/us/en/benefits)

At Hilton, we believe every Team Member is a leader. We are committed to offering leadership development opportunities and programs through every step of a Team Member's career journey and at every level, both in our hotels and across corporate.

**Available benefits may vary depending upon terms and conditions of employment and are subject to the terms and conditions of the plans.

HOW YOU WILL MAKE AN IMPACT

Your role is important and below are some of the fundamental job duties that make your work unique.

What your day-to-day will be like:

Manage complex executive calendars and coordinate domestic and international travel, including booking itineraries and confirming meetings, locations, equipment, and catering. This includes tracking visa requirements, passport renewals, and Global Entry expirations.

Provide administrative support to an international leadership team operating across multiple time zones.

Prepare and submit expense reports, including reconciliation of multiple currencies.

Be a liaison within the HR organization and across Hilton functions, and with external stakeholders and partners.

How you will collaborate with others:

Partner with fellow administrative assistants to coordinate meetings with senior executives and cross-functional teams, including securing meeting space, supplies, and catering.

Support the planning and execution of large team meetings, leadership events, and external engagements.

Demonstrate company values through interactions with stakeholders, clients, and internal partners.

What deliverables you will take ownership of:

Maintain contact lists, files, and office supplies to ensure smooth daily operations.

Track budgets and manage invoice processing and approvals.

Anticipate and organize meaningful recognition touchpoints foster a positive and inclusive team culture

Lead and complete special projects and ad hoc initiatives as assigned.

WHY YOU'LL BE A GREAT FIT

You have these minimum qualifications:

Five (5) years of administrative experience, including experience supporting senior leaders.

Demonstrated success in a large, global, matrixed environment with leaders across multiple time zones.

Exceptional organizational, prioritization, and time-management skills.

Strong proficiency in Outlook, Word, PowerPoint, and Excel.

Extensive experience managing multiple executives' calendars simultaneously.

Experience arranging complex international travel and flexibility to support global business hours when needed.

In office five days a week (on average)

It would be useful if you have:

Associate's degree/College Diploma

Seven (7) years of professional experience

Prior experience in the Hospitality industry

WHAT IT IS LIKE WORKING FOR HILTON

Hilton, the #1 World's Best Workplace, is a leading global hospitality company with a diverse portfolio of world-class brands (https://jobs.hilton.com/us/en/brands) . Dedicated to filling the earth with the light and warmth of hospitality, we have welcomed more than 3 billion guests in our more-than 100-year history. Hilton is proud to have an award-winning workplace culture and we are consistently named among one of the World's Best Workplaces. Check out the Hilton Careers blog (https://jobs.hilton.com/us/en/blog) and Instagram (https://www.instagram.com/hiltoncareers/) to learn more about what it's like to be on Team Hilton!

We provide reasonable accommodations to qualified persons with disabilities to perform the essential functions of the position and provide other benefits and privileges of employment in accordance with applicable law. Please contact us (https://cdn.phenompeople.com/CareerConnectResources/prod/HILTGLOBAL/documents/Applicant\\Accommodation\\and\\Accessibility\\Assistance-English-20230515-1684253430519.pdf) if you require an accommodation during the application process.

Job: Human Resources

Title: Administrative Assistant to SVP

Location: null

Requisition ID: COR015MC

EOE/AA/Disabled/Veterans

Hilton

Go to Apply

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