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Korean Bilingual Executive Administrative Assistant

JND, Inc • Plano, TX • 1h ago

Job Title: Korean Bilingual Executive Admin Assistant

Job Type: Regular Fulltime, Hourly

Korean Bilingual MUST

Bachelor degree with at least 5 years of EA experience supporting VP level executives and staff

Location

6625 Excellence Way, Plano, TX

Benefits

Medical Insurance (Health, Dental and Vision)

Paid Time Off

401K

H1B/Green Card Sponsorship for qualified employee

Hands-on experience at global industry leader Samsung

Opportunities for career advancement

Compensation

$26-29/hr

Top Skills

Executive schedule management

Strong executive level communication (bilingual)

Travel and expense management

Overview

Provide administrative, clerical support and personal assistance. Maintain the Executives itinerary and schedule, and provide communications screening and services. Handle highly confidential and sensitive materials and issues. Function as the travel coordinator. Plan, arrange, schedule, and coordinate domestic and international executive leadership, company and community meetings, travel, accommodations, appointments, meeting materials, and facilities. Maintain inventory of assigned property and equipment. Prepare personnel transaction documents, ensure access to company benefit and communications materials, and function as source to the executive for administrative information, forms, policies, procedures, and records. Process expense reports in a timely manner and ensure accuracy of expense allocations and budgeting.

Responsibilities

Plans, organizes, and prioritizes multiple assignments and projects with minimal or no direction

Manage scheduling for Executive leaders including resolution of schedule conflicts, schedule prioritization and meeting logistics (location, audio/video, meals, etc.)

Frequently deals with external customers at the highest level as well as agencies and possibly media, so must understand the need for professionalism

Assists with maintaining continuous executive and industry contacts

Maintains the Executives itinerary and schedule with specific attention to detail

Identifies critical level of communications and the need for the Executives notification

Interprets and clarifies requests, and assists with required responses and action

Prepares executive level reports, compiles data into comprehensible format, and provides information for the executives effective community, internal, and company headquarters communications

Prepares and makes domestic and international travel and accommodation arrangements.

Schedules and plans meetings and appointments for the Executive and special visitors

Coordinates and provides VIP visitor accommodations, special travel needs, and hotel arrangements

Obtains detail direction from dispatchers and other executives

Schedules executive conference rooms, maintains conference room equipment, and provides materials and supplies

Coordinates executive meetings and schedules with internal leadership via executive admin staff

Performs word processing and prepares presentations, spreadsheets, correspondence, contracts, internal memos, expense and status reports, etc.

Establishes executive level documentation standards and creates templates and styles to be used

Maintains network access, applications, and printing, and resolves network difficulties for the chief executive

Aids in maintaining good relations between Executive and employees as well as customers by ensuring thank you notes are sent, flowers by policy are sent and other actions as necessary.

Project/Committee involvement as needed

Handles various works such as managing office supplies, organizing department events, maintaining the offices, and many others that are associated with general affairs

Preparing meeting agendas, distributing materials, and ensuring meeting/workshop logistics are handled efficiently.

Assisting with the planning and execution of events, both internal and external as needed

Skills

Bachelor degree with at least 5 years of EA experience supporting VP level executives and staff

Experience developing executive presentations using a variety of PC applications, including word processing, spreadsheet graphs and tables, PowerPoint

Ability to develop and maintain excellent working relationships with all appropriate executive levels within the company, the local community, and with critical industry contacts

Ability to communicate both verbal and written for internal and external personnel at all levels

Ability to read, write, prepare, and interpret executive materials, presentations, contracts, or related documents

Handle highly confidential and sensitive materials and issues

Excellent written and oral communication

Proficiency in speaking, reading, and writing in Korean required

Our team of highly experienced developers offer a wide range of mobile application and software development positions. We also have opportunities in business operations and administrations, logistics, UX/UI design, and many more!

Our vision is We Want to See You Grow to become

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