SELF DIRECTED ADMINISTRATIVE ASSISTANT

Developmental Disabilities Institute • Smithtown, NY • 1h ago

Description

Salary Range: $43,680.00 - $52,416.00/year

About DDI: For 65 years, DDI (Developmental Disabilities Institute) has been a leading agency providing a full spectrum of care for over 1,600 children and adults with autism and other developmental disabilities. We are driven by a dedicated team and a deep belief in the potential of every individual.

The Role:

The Self-Directed Administrative Assistant must be detail-oriented and proactive to support departmental operations and ensure compliance with organizational procedures. This role is responsible for maintaining accurate staff records, coordinating essential documentation and training, and providing ongoing administrative support to keep workflows organized and efficient.

What You'll Do in the Role:

Assist with processing and tracking required staff evaluations and documentation.

Prepare, send, and maintain records for offer letters, attestations, and other compliance-related forms.

Ensure timely completion of staff requirements such as annual acknowledgments, training, and policy updates.

Assist with onboarding tasks including setting up new staff in internal systems and updating or removing staff records as needed.

Monitor and track staff training requirements, recording training hours for payroll and compliance purposes.

Support coordination of departmental schedules, meetings, and events to ensure timelines are met.

Work collaboratively with team members to organize staff-related activities and program launches.

Maintain organized and accurate digital and physical files, ensuring all documentation is properly recorded and accessible.

Provide routine administrative assistance such as maintaining contact lists, organizing information for internal use, and supporting day-to-day departmental needs.

Assist with communication between staff, families, and external partners as required.

Other duties as assigned.

What You Need for the Role:

Two years' experience as an administrative assistant or in a clerical role.

Proficiency in Excel and Data Management: Ability to create, update, and manage spreadsheets and reports.

Strong Organizational Skills: Capacity to manage multiple tasks simultaneously and maintain efficient workflows.

Excellent Communication Skills: Clear verbal and written communication with staff, management, and outside partners.

Bilingual Skills (Preferred): Ability to communicate effectively in more than one language is a plus.

Detail-Oriented & Reliable: Commitment to accuracy, follow-through, and maintaining compliance.

Why You'll Love This Job:

Build Meaningful Relationships: Develop strong connections with individuals and their families.

Learn and Grow: Benefit from ongoing training and professional development.

Be Part of a Supportive Team: Work with passionate and dedicated colleagues.

Experience Job Satisfaction: Feel a deep sense of accomplishment knowing your work matters.

Exceptional Work-Life Balance: Generous paid time off.

Here's How We Support You:

Comprehensive Paid Training: Get the skills you need to succeed.

Exceptional Benefits: Including medical, dental, vision, life insurance, FSA, and EAP.

Retirement Security: 403(b) retirement plan.

Invest in Your Future: Tuition reimbursement opportunities.

Career Growth: Opportunities for advancement within DDI.

And More: Paid time off and other valuable benefits!

If You Are:

Empathic, compassionate, and patient

Positive, energetic, and enthusiastic

A good communicator and team player

Passionate about making a difference

Then, we encourage you to apply and join the DDI team!

When you join our team, you become part of the DDI Family! Click here (https://youtu.be/PWZGTIkeLeg) to watch our video to find out more about the DDI Family.

DDI is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to actual or perceived race, color, sex, pregnancy, reproductive decision making, gender expression or identity, national origin, disability, military status, creed, religion, age, sexual orientation, marital status, genetic information, status as a victim of domestic violence or any other group protected by federal, state or local law. We are committed to creating a deep sense of belonging and a culture where all applicants and employees feel welcomed, valued and respected. We are people inspired by purpose.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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