Travel and Reimbursement Administrator
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Travel and Reimbursement Administrator
Salary
$4,238.00 - $4,597.00 Monthly
Location
Golden, CO
Job Type
Full Time
Job Number
GLA - JR108166 - 2/26
Department
Colorado School of Mines
Opening Date
02/16/2026
Closing Date
3/2/2026 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
1500 Illinois Street, Golden, CO 80401
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
Kathy White, Kwhite1@mines.edu
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Department Information
Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Located in the foothills of the Rockies, a short walk from downtown Golden, Colorado, Mines campus is home to a close-knit community of change makers, boundary breakers and problem solvers. For more information visit us at: www.mines.edu .
We offer a comprehensive portfolio of benefits to our classified workforce, including medical, dental, life, short and long-term disability plans, dependent tuition benefit, and retirement plans. Benefits begin the first of the month following your start date.
Other perks include:
Generous vacation and sick leave plus 13 paid holidays
State pension plan (PERA)
Parental Leave
Reduced cost tuition for employee and family members
Life and Disability Insurance
Professional growth and training opportunities
Access to technology and equipment
Colorado State Employee Assistance Program
Access to a world-class recreation center
Interaction with an international population and cultural events
BenefitHub (https://stateofcolorado.benefithub.com/) state employee discount program
RTD Eco-Pass
Free access to Mines varsity sporting events for you and 3 guests!
Our mission in the Controller's office at Mines is to provide exceptional financial leadership, support, and guidance to the University community. We are committed to fostering a culture of transparency, integrity, and accountability in all financial matters. Our goal is to ensure the responsible stewardship of the University's resources and to provide accurate and timely information. We are dedicated to providing excellent customer service and fostering partnerships with all stakeholders to achieve the University's strategic goals and objectives.
Description of Job
The Travel and Expense Reimbursement Administrator is responsible for overseeing all aspects of employees, students and visitors expense reimbursements and report processing within Mines. This position plays a crucial role in ensuring timely and accurate processing of expenses, adhering to company policies and financial compliance
Primary Duties:
Travel Reporting
Process requests for payments (i.e. vouchers and direct pay requests) at the request of the campus department. This includes but is not limited to reviewing backup documentation for appropriateness, completeness, correctness, funding availability and in compliance with Mines financial policies.
Reviews and processes Invoices submitted for payment. This includes, but is not limited to reviewing invoices for appropriateness, completeness, correctness and funding availability, and entering and processing invoices and payment requests.
Matching invoices with purchase orders or contracts to ensure proper allocations of payments.
Audits backup documentation, account codes, and necessary approval.
Verify and investigate payment discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
Understands compliance issues around accounts payable processes (W-9, construction retainage, etc.)
Monitor payment deadlines and resolving any outstanding invoices or payment delays.
Mines OneCard Allocations
Review and process Mines OneCard expense reports, verify costs against receipts and ensure expenses comply with Mines financial policies.
Partner with campus to ensure timely and accurate allocation of OneCard expenses but assisting in the Expense Report creation.
Ensure adherence to company expense policies and flag any discrepancies or violations.
Accounts Payable (A/P)
Process requests for payments (i.e. vouchers and direct pay requests) at the request of the campus department. This includes but is not limited to reviewing backup documentation for appropriateness, completeness, correctness, funding availability and in compliance with Mines financial policies.
Reviews and processes Invoices submitted for payment. This includes, but is not limited to reviewing invoices for appropriateness, completeness, correctness and funding availability, and entering and processing invoices and payment requests.
Matching invoices with purchase orders or contracts to ensure proper allocations of payments
Audits backup documentation, account codes, and necessary approval
Verify and investigate payment discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
Understands compliance issues around accounts payable processes (W-9, construction retainage, etc.)
Monitoring payment deadlines and resolving any outstanding invoices or payment delays
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Residency Requirement
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description:
H8B3XXACCOUNTING TECHNICIAN III (https://dhr.colorado.gov/state-hr-professionals/job-classifications/class-description-and-minimum-qualifications-for-h8b)
Minimum Qualifications:
Experience Only: Three (3) years of relevant experience in an occupation related to the work assigned to this position OR, E ducation and Experience: A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years
Excellent communication skills
Experience working with a large financial system such as Workday
Appeal Rights:
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department's action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
Employer
State of Colorado
Address
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Website
https://careers.colorado.gov/
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