Administrative Support Assistant 2
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Administrative Support Assistant 2
Salary
$35,963.20 - $52,353.60 Annually
Location
Ottumwa - 52501 - Wapello County, IA
Job Type
Full-time
Job Number
26-02150
Agency
228 Corrections - Community Based Corrections - Fairfield
Opening Date
02/13/2026
Closing Date
2/23/2026 11:59 PM Central
LinkedIn Tag
LI-POST
Point of Contact
Melanie Imhoff, melanie.imhoff@iowa.gov
Description
Questions
Job Description
Join Our Mission - Be the Backbone of Progress
Are you ready to make a meaningful impact behind the scenes in Iowa's correctional system? As anAdministrative Support Assistant 2inOttumwa in the 8th Judicial District, you'll play a vital role in keeping our operations running smoothly. This position is perfect for detail-oriented professionals who thrive in fast-paced environments, enjoy organizing information, and want to support a mission-driven team making a difference every day.
What You'll Do
As an Administrative Support Assistant 2, you'll perform a variety of moderately complex administrative and clerical support tasks that ensure efficiency and accuracy across departments. Key responsibilities include:
Managing communications and coordinating schedules, meetings, and mail flow
Preparing, proofreading, and formatting reports, correspondence, and official documents
Maintaining accurate records for personnel, inventory, and vehicle fleets
Supporting document management across both physical and digital filing systems
Entering and validating data in databases and internal systems
Assisting with office supply ordering, travel arrangements, and employee records
Guiding and reviewing work of lower-level clerical staff
You'll also support internal teams by providing timely information, handling sensitive data with discretion, and improving operational workflows.
What We're Looking For
We're seeking someone who has:
Strong attention to detail, organizational skills, and the ability to multitask
Effective communication skills-both written and verbal
Familiarity with Microsoft Office, data entry, and modern office systems
A customer service mindset with a team-first attitude
The ability to handle confidential information with professionalism
Why Join Us?
Working for the Iowa Department of Corrections means more than just a paycheck. You'll gain:
Great benefitsincluding health, dental, vision, and retirement plans
Work-life balancewith paid holidays, generous leave policies, and flexible schedules
Opportunities to grow with a supportive team and career advancement paths
A meaningful mission-your work will directly support public safety and community rehabilitation
Take the next step in your career while helping Iowa's correctional system function at its best. Apply today to join our dedicated team.
E-Verify and Right to Work
The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federalRight to Worklaws, which protect employees' rights to work without being required to join a labor organization. For more information, please visitwww.e-verify.gov.
Minimum Qualification Requirements
Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:
One year of full-time work experience in general office, clerical, data entry/processing, or related work.
A total of one year of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience.
Current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 1.
For more information click on thislink to view the job description (https://das.iowa.gov/media/4905/download?inline=)
Additional Qualification Requirements
Within a period of time after hire, as determined by the appointing authority, employees in this class may be required to @type at least 40 WPM net as demonstrated by the completion of a typing examination.
01
Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.
Yes - I understand and agree.
No
02
PLEASE READ CAREFULLY
Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?
No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
03
Do you have one year of full-time work experience in clerical or a closely related work area?
Yes
No
04
How many months of COMBINED post high school course work in an accredited secretarial, business, or closely related curriculum AND full-time clerical work experience do you have?
No full-time clerical work experience and specified education to a combined total of less than six months
Six months to less than one year of the combined clerical work experience AND specified education
One year or more of the combined full-time clerical work experience and specified education
05
Are you a current permanent State of Iowa executive branch employee? IF YES - Do you have current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 1?
I am a current permanent State of Iowa executive branch employee AND have current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 1
I am NOT a current permanent State of Iowa executive branch employee
I am a current permanent State of Iowa executive branch employee BUT DO NOT have current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 1
Required Question
Employer
State of Iowa
Agency
228 Corrections - Community Based Corrections - Fairfield
Address
1805 W Jefferson
Fairfield, Iowa, 52556
Website
https://doc.iowa.gov/find-facility/eighth-district
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