Administrative Assistant, Student Life (FT), CFRN13837SACT

College of DuPage • Glen Ellyn, IL • 3h ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/13276607

rAdministrative Assistant, Student Life (FT), CFRN13837SACT

The College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago, vitally connected to our local area for over 50 years. We prepare students for a lifelong passion for learning on our 273-acre campus which is home to nine associate degrees and a wide variety of professional and technical certificates. Many of these credentials prepare students to seamlessly articulate into the baccalaureate programs of our higher education partner institutions.

College of DuPage is committed to student success and values an inclusive and welcoming community environment. We are an equal opportunity employer committed to diversity in the workforce. Our connection to the larger metropolitan area is essential to our success and provides a wealth of diverse cultural and recreational opportunities.

Primary Duties and Responsibilities:

Provides advanced administrative support to the Director of Student Life and departmental staff. Acts as a resource and liaison within the department, assisting with office operations, student and personnel matters, and communication with internal and external stakeholders. Performs highly responsible and complex administrative work requiring a thorough knowledge of College policies, procedures, and operations. Works autonomously on daily activities, prioritizing multiple tasks, exercising independent judgment, and completing assignments with minimal supervision. Responsibilities include calendar and email management, meeting coordination, preparation of reports and presentations, budget tracking, travel arrangements, processing departmental purchases, and supervision/training of student workers. May require occasional on-site support and attendance at department events or off-campus activities.

Assist the Director with confidential personnel and student matters, ensuring proper follow-up and documentation.

Manage the Director\'s calendar, schedule meetings, monitor email for priority items, and screen phone calls and visitors.

Compose, edit, and proofread written reports, presentations, agendas, and other professional documents.

Organize and maintain physical and electronic department files, records, and databases.

Serve as a resource to department staff regarding office and College-wide policies and procedures.

Provide backup support for the Student Life Front Desk as needed.

Monitor Student Life budgets in collaboration with the Director and Managers.

Process all office-related purchases, requisitions, and staff service requests in accordance with College financial procedures.

Serve as an alternate approver for timesheets, payroll submissions, vacation, and leave reports for staff and student workers.

Coordinate travel arrangements for Student Life staff and process travel expenses in compliance with College procedures.

Assist in planning and coordinating department events, programs, workshops, and meetings, including preparation of materials, logistics, and attendee communication.

Record and distribute minutes for staff meetings, committees, and special project meetings.

Oversee ordering, inventory, and distribution of office supplies, marketing materials, business cards, name tags, and other department materials.

Provide guidance and support to student workers and department staff regarding office procedures and operational expectations.

Assist in onboarding and training new administrative staff within the department.

Compile and manage data for departmental reports, statistical analyses, and other College-required documentation.

Preparecharts, presentations, and reports for internal use within Student Life as requested by the Director.

Complete work orders, maintenance requests, and equipment/furniture service or disposal orders for the office.

Participate in department or College-wide committees as assigned.

Perform other duties as assigned to support the mission and objectives of Student Life.

Qualifications:

Education

Associates Degree required.

Bachelors Degree preferred.

Experience

Two to three years administrative assistant experience in

project, event, or office management required.

Ability to prioritize, focus attention, and problem solve.

Strong attention to detail and organizational skills. Experience with maintaining a high degree of confidentiality preferred.

Working knowledge of Microsoft Office Suite.

Proficient in written and spoken English.

Ability to work in an open, busy, and fast-paced environment.

Interact with students, faculty, administrators, and community

members.

40 hour work week with occasional overtime required.

Bi-lingual preferred.

Working Conditions:

Computer and printers, calculator, telephone, copy machi

Similar Jobs

Electrical & Electronics Engineering Manager

Elkay • Downers Grove, IL • 6h ago

Management & Administrative

Electrical & Electronics Engineering Manager The Company Zurn Elkay Water Solutions Corporation is a thriving, values-driven company focused on doing the right things. We're a fast growing, publicly traded company (N...

6h ago

Go to Apply

Customer Service Associate

ASC Engineered Solutions • Romeoville, IL • 11h ago

Management & Administrative

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/13276763 \ Position Title: Customer Service Associate\ Department: Customer Servic...

11h ago

Go to Apply

Customer Service Associate

Walgreens • Oswego, IL • 11h ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

11h ago

Go to Apply

Customer Service Representative

U-Haul • Evanston, IL • 11h ago

Management & Administrative

Compensation Range: $15.00 to $24.68 Hourly Location: 2125 Dempster St, Evanston, Illinois 60201 United States of America Are you a people person? Do you love helping others? U-Haul is in search of friendly, motivated pe...

11h ago

Go to Apply

Warehouse Clerk

Smurfit Westrock • Bolingbrook, IL • 11h ago

Management & Administrative

The Warehouse Clerk: Warehouse position is responsible for performing a combination of tasks to receive, store, distribute, and ship products and materials. Schedule: M-F (2:30pm-11:30pm) How you will impact WestRock: Pr...

11h ago

Go to Apply

Account Manager

Republic Services • Crestwood, IL • 12h ago

Management & Administrative

POSITION SUMMARY: The Account Manager is responsible for proactively maintaining and retaining relationships with existing customers for permanent commercial and industrial waste services in an assigned territory. Additi...

12h ago

Go to Apply

Commercial Account Manager- Chicago

Nutanix • Chicago, IL • 12h ago

Management & Administrative

Hungry, Humble, Honest, with Heart. The Opportunity As a Commercial Account Manager at Nutanix in Chicago, you will have the opportunity to sell our cutting-edge products and solutions to Commercial customers in the mark...

12h ago

Go to Apply

Sales Account Manager

Reyes Holdings • Rosemont, IL • 12h ago

Management & Administrative

Join the leading beverage provider, Reyes Coca-Cola Bottling! Shift: Full Time, Monday-Friday, 7am start time Benefits: Medical, Dental, Vision, 401K Match, PTO, Education Reimbursement Local Routes available: Rosemont,...

12h ago

Go to Apply

Senior Director, Account Management

Sodexo • Chicago, IL • 12h ago

Management & Administrative

Role Overview As Senior Director, Account Management you will be accountable for Sodexo's largest and most complex Healthcare client relationships-enterprise accounts with $50M+ annual revenue, typically spanning multipl...

12h ago

Go to Apply

Warehouse Clerk

Smurfit Westrock • Bolingbrook, IL • 12h ago

Management & Administrative

The Warehouse Clerk: Assembly position is responsible for performing a combination of tasks to receive, store, distribute, and ship products and materials. How you will impact Smurfit WestRock: Provide leadership to the...

12h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.