Administrative Assistant

Robert Half • Northbrook, IL • 1h ago

Description

We are looking for a dedicated and detail-oriented part time Administrative Assistant to provide essential support for day-to-day operations and marketing logistics. This role requires a proactive individual who can efficiently manage tasks such as vendor coordination, order tracking, and event planning while ensuring deadlines are consistently met. Located in Northbrook, Illinois, this long-term contract position offers the opportunity to contribute to a dynamic and organized work environment.

Responsibilities:

Coordinate lunch orders for office and clinic needs, including vendor selection, placing orders, and confirming deliveries.

Oversee the logistics of gift ordering and shipping for clinics and special requests, ensuring accuracy and timeliness.

Maintain and update inventory records for gifts at the Northbrook office.

Track and organize orders for lunches, gifts, and marketing materials using detailed trackers.

Monitor budgets, process receipts, and confirm deliveries to ensure compliance with financial guidelines.

Identify and address potential delays, missing information, or risks to maintain smooth operations.

Research vendors for tradeshow materials, providing detailed comparisons with pricing, lead times, and recommendations.

Place approved orders for marketing materials and confirm delivery schedules with vendors.

Summarize hotel options for upcoming events and tradeshows, ensuring suitability for team requirements.

Coordinate team meals during events, handling reservations, dietary needs, and accurate headcounts.

Requirements - Proven experience in administrative support roles, showcasing strong organizational skills.

Ability to manage multiple tasks simultaneously while maintaining attention to detail.

Proficiency in data entry and maintaining accurate records.

Excellent communication skills for interacting with vendors, team members, and stakeholders.

Familiarity with tracking systems and tools to monitor orders and budgets.

Capability to research vendors and summarize options effectively.

Reliable and trustworthy with a commitment to meeting deadlines.

Experience in planning and coordinating logistics for events or tradeshows is a plus. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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