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Job Description:
Summary
The Accounts Payable Specialist reconciles and pays all approved expenditures for Lifetime Healthcare Companies in an accurate and timely manner, duties include but not limited to invoice and employee expenses and auditing, scanning, entry and payment processing. This position acts as liaison between AP and Procurement, Accounting, Budget, Auditors (internal and external), Treasury, Employees, Suppliers, and all corporate subsidiaries.
Essential Accountabilities
Level I
Processes invoices for payment in an accurate and timely manner.
Audits invoices for duplicates, discounts available, sales tax not paid or paid where applicable, and purchase of item/service is within compliance with corporate policies.
Matches invoices to purchase orders and follows up with discrepancies.
Upload and Scan invoices and documents accurately for future retrieval.
Audits and processes employee expense reports.
Follows up on invoice processing problems, contacts internal personnel or outside suppliers to resolve and expedite payment.
Audits suppliers for complete and accurate information. Contacts suppliers for appropriate documentation when needed.
Research outstanding checks, requests stop payment and requests voids.
Adheres to all corporate Accounts Payable policies, procedures, and controls.
Consistently demonstrates high standards of integrity by supporting the Lifetime Healthcare Companies' mission and values and adhering to the Corporate Code of Conduct and Leading to the Lifetime Way values and beliefs.
Maintains high regard for member privacy in accordance with the corporate privacy policies and procedures.
Regular and reliable attendance is expected and required.
Performs other functions as assigned by management.
Level II - performs similar functions as the Accounts Payable Specialist Level I and can be differentiated by the following:
Provides supporting documentation for internal and external audits.
Runs jobs for interfacing data from external systems to Workday for invoice and payment creation. Including balancing and processing Workday EIB's.
Assists Budget with accruals and prepaid invoices.
Assists in requested analysis for management review.
Level III - performs similar functions as the Accounts Payable Specialist I & II and can be differentiated by the following:
Backup for all system functions.
Develops and runs daily settlement runs.
Performs payment voids.
Assists with performance of due diligence for all corporate outstanding checks in compliance with NYS abandoned property process, researching outstanding checks to determine appropriate action prior to entering the abandoned property process.
Coordinates with Purchasing and Accounting to complete month-end close.
Uses IRS website to verify the information for new suppliers.
Minimum Qualifications
Note of Classification
We include multiple levels of classification differentiated by demonstrated knowledge, skills, and the ability to manage increasingly independent and/or complex assignments, broader responsibility, additional decision making, and in some cases, becoming a resource to others. In addition to using this differentiated approach to place new hires, it also provides guideposts for employee development and promotional opportunities.
All Levels
One (1) year of experience in Accounts Payable preferred.
High School diploma or equivalent required. Advanced degree preferred.
Strong PC skills, basic proficiency in Excel.
Working knowledge of accounting concepts.
Ability to work autonomously as well as in a team environment.
Detail-oriented with strong organizational and record maintenance skills.
Solid analytical and problem-solving skills.
Ability to build relationships and collaboration, recognizing its importance in achieving goals and objectives.
Workday experience preferred.
Level II - requires similar minimum qualifications as Level I, as well as:
Three (3) years Accounts Payable experience required.
Intermediate proficiency in Excel.
Level III - requires similar minimum qualifications as Levels I & II, as well as:
Five (5) years Accounts Payable experience required.
Experience with Workday software.
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In support of the Americans with Disabilities Act, this job description lists only those responsibilities and qualifications deemed essential to the position.
Equal Opportunity Employer
Compensation Range(s):
Level I: Grade N3: Minimum $18.55 - Maximum $26.90
Level II: Grade N4: Minimum $19.22 - Maximum $30.76
Level III: Grade N6: Minimum $21.83 - Maximum $34.92
The salary range indicated in this posting represents the minimum and maximum of the salary range for this position. Actual salary will vary depending on factors including, but not limited to, budget available, prior experience, knowledge, skill and education as they relate to the position's minimum qualifications, in addition to internal equity. The posted salary range reflects just one component of our total rewards package. Other components of the total rewards package may include participation in group health and/or dental insurance, retirement plan, wellness program, paid time away from work, and paid holidays.
With about 4,000 employees, 31 counties, and serving the needs of over 1.5 million members, you can imagine the gamut of skills it takes to keep our organization growing and our members flourishing. As an internal job seeker, this means growth and development in many directions, divisions, and roles.Take a look at information regarding our hiring process here. https://lifethc.sharepoint.com/sites/HumanCapitalManagement/SitePages/Talent-Acquisition-%26-Onboarding.aspx#hiring-process All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
