Employee Engagement Coordinator

Robert Half • Midland, TX • 1d ago

Description The Employee Engagement Coordinator provides administrative and logistical support for company events, including town halls, field safety meetings, employee celebrations, and other engagement initiatives. This role is responsible for coordinating schedules, managing vendors, preparing materials, tracking budgets, and ensuring all event details are executed accurately and on time. The ideal candidate is highly organized, detail oriented, and comfortable managing multiple priorities in a fast paced environment.

Job Duties and Responsibilities:

Assist with planning and organizing company events, including scheduling, venue coordination, and preparing event materials.

Maintain event calendars, timelines, checklists, and project trackers to ensure all tasks are completed on schedule.

Track event expenses, process invoices, and maintain accurate budget records.

Assist with obtaining quotes, comparing vendor pricing, and preparing budget summaries for review.

Manage event logistics including room setup, signage, supplies, catering, registration, and cleanup.

Track, organize, and maintain inventory of event merchandise, including hats, giveaways, signage, and printed materials.

Maintain accurate inventory logs and storage organization to ensure items are easy to locate and distribute.

Prepare and distribute invitations, announcements, and event communications.

Maintain guest lists, track RSVPs, and respond to attendee questions.

Provide on site administrative support during events, including check in, vendor coordination, troubleshooting, and schedule management.

Required Qualifications:

High school diploma or equivalent

Valid driver's license and the ability to take and pass the

Company driving program

Strong organizational and time management skills

Excellent written and verbal communication skills

Ability to manage multiple tasks and deadlines

Strong attention to detail and accuracy

Problem solving skills and ability to adapt quickly during events

Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint)

Ability to lift and move event materials and merchandise as needed

Required Qualifications:

Bachelor's degree Requirements Administrative Assistance, Data Entry, Coordinating Events, Corporate Events, Coordinating Schedules, Manage Budgets TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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