PCOS Program Coordinator

Stony Brook University • Stony Brook, NY • 1h ago

Required Qualifications (as evidenced by an attached resume):

Bachelor's Degree (foreign equivalent or higher). Two (2) years of full-time administrative experience in a clinical practice. Experience scheduling meetings, managing calendars, and coordinating appointments. Experience with data and spreadsheet management. Experience using an EMR. Proficiency in Microsoft Office Suite (i.e. Outlook, Microsoft Word, PowerPoint and Excel).

Preferred Qualifications:

Experience Working in Physician Practice or Academic Medical Center. Knowledge of Medical Terminology. Experience verifying patient Insurance. Experience using Red Cap.

Brief Description of Duties:

Working under general supervision, incumbents facilitate the operation of a major project or program through administrative

coordinating activities. Incumbents understand policy and procedures to determine appropriate action, reporting complex situations which fall outside the administrative scope to the appropriate supervisor for decision. Requires analytical and problem solving skills, independent judgment, collaboration and initiative to accomplish goals. May include supervisory responsibilities. The ideal applicant will have strong organizational and communication skills (both verbal and written). The ideal applicant will also have excellent typing skills and friendly telephone etiquette. The Special Program Coordinator - PCOS serves as the primary contact for patients seeking information or enrollment into the PCOS center (includes patients across OBGYN, Family and Preventative Medicine, and Internal Medicine departments). This role requires clear and effective communication with both patients and providers to maintain continuity of care and ensure the program's success.

Duties:

Schedule New Patient Appointments, Follow-Ups, and Verify Patient Insurance

Answer Phone Calls and Respond To/Relay Messages Accurately

Provide Guidance and Resources to Patients Regarding Referrals to Lifestyle Management, Mental Health, Fertility, and Other Treatment Options

Maintain and Update PCOS Patient Log

Maintain and Update Patient Data in Red Cap

Track Patient Referrals

Support Providers and PCOS Nurse with Administrative Tasks Including Data Entry, Faxing, and Scanning

Attend PCOS Team Meetings

Other duties as assigned.

Special Notes:

The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Non-Exempt position, eligible for the overtime provisions of the FLSA.

Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA (https://www.stonybrook.edu/commcms/oea/) .

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here (https://www.stonybrook.edu/police/) .

Visit our WHY WORK HERE (https://www.stonybrook.edu/jobs/working-here/) page to learn about the total rewards we offer.

SUNY Research Foundation: A Great Place to Work. (https://www.rfsuny.org/media/rfsuny/documents/hr/RFRecruitmentFlyer.pdf)

The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Job Number: 2504416

Official Job Title: : Administrative Assistant II

Job Field : Administrative & Professional (non-Clinical)

Primary Location : US-NY-Stony Brook

Department/Hiring Area: : Obstetrics and Gynecology

Schedule : Full-time

Shift : Day Shift Shift Hours: : 8:30a - 5p :

Posting Start Date : Feb 9, 2026

Posting End Date : Feb 23, 2026, 11:59:00 PM

Salary: : $50,000-$66,000

Appointment Type: : Regular

Salary Grade: : N7

SBU Area: : The Research Foundation for The State University of New York at Stony Brook

Req ID: 2504416

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