Administrative Assistant 1, SG-11 - Center for Global Engagement & Office for Workforce Development Bookmark this Posting Print Preview | Apply for this Job
Please see Special Instructions for more details.
Please submit a cover letter, resume, and contact information for three professional references including at least two past/current supervisors.
PLEASE NOTE: References will be contacted at the time of on-campus interviews.
If you received a canvass letter, you must respond to the canvass in ELMS, OR scan and upload your canvass letter, OR return your canvass letter by mail.
*If you are eligible for this position by way of the Administrative Assistant traineeship program, your salary will be that of the salary grade of your traineeship level.
Vacancy Announcement
Position Information
Campus Title Administrative Assistant 1, SG-11 - Center for Global Engagement & Office for Workforce Development
Department Center for Global Engagement
Position Summary
HIGHLIGHTS
The Administrative Assistant for the Center for Global Engagement ( CGE ) and the Office for Workforce Development at SUNY Geneseo provides essential administrative and operational support for campus initiatives that advance workforce preparedness, global learning, and lifelong learning.
This position supports the daily operations of both offices and serves as a primary point of contact and liaison among students, faculty, staff, and external partners, including employers, community organizations, and international institutions.
The role supports international student and scholar onboarding and engagement and assists with workforce development and professional learning programs. Strong organizational skills, discretion, adaptability, and cultural competence are essential to managing multiple priorities and supporting an inclusive campus environment that promotes student success.
Required Qualifications
MINIMUM QUALIFICATIONS
You must meet one of the following requirements:
Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11 (formerly Secretary 1, SG-11).
Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-06 or above).
Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.
Administrative Assistant 1 Transfer Eligibility Requirement: You must have one year of service in a clerical title (SG-09 or above) and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.
Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).
Civil Service Canvass Letter: You are reachable on the NYS Civil Service Administrative Assistant Trainee 1 canvass list and received a canvass letter (either mailed or via email). The level of traineeship that you would be hired at is dependent on completed mandatory and elective coursework.
NY HELPS : Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration OR Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
*If you are eligible for this position by way of the Administrative Assistant traineeship program, your salary will be that of the salary grade of your traineeship level.
Applicants must be eligible to work in the United States without a visa sponsorship.
Preferred Qualifications
PREFERRED QUALIFICATIONS :
Excellent organizational, and written and oral communication skills.
Exceptional attention to detail, accuracy, and deadlines.
Experience working with people from different cultural backgrounds.
Experience working with Banner, Microsoft Suite, and Google Suite.
Experience in event planning
Experience or basic knowledge of F and J visa regulations
Experience working with health insurance
Posting Details
Posting Details
Posting Number C532
Number of Vacancies 1
Line # to be filled 01453
Full or Part-time Full-Time
Appointment Type Contingent Permanent
Job Posting Date 02/06/2026
Job Posting Closed Date 02/22/2026
Salary Minimum of SG-11: $47,695 - May differ, dependent on hire eligibility*
Special Instructions to Applicant
Please submit a cover letter, resume, and contact information for three professional references including at least two past/current supervisors.
PLEASE NOTE : References will be contacted at the time of on-campus interviews.
If you received a canvass letter, you must respond to the canvass in ELMS , OR scan and upload your canvass letter, OR return your canvass letter by mail.
*If you are eligible for this position by way of the Administrative Assistant traineeship program, your salary will be that of the salary grade of your traineeship level.
About SUNY Geneseo
Mission Statement
We are a distinctive public liberal arts college that welcomes and inspires students to develop their knowledge and skills to build a better world. Our supportive, inclusive community is exceptional in cultivating creativity, engagement, and discovery. We find strength in diversity, joy in growth, and fulfillment in lifelong learning.
Vision
We will cultivate a distinctive, equity-centered, public honors college experience that propels learners to positively impact society.
Values
The Geneseo campus community is guided by our beliefs in and commitments to the following values:
Learning: Embracing high expectations for intellectual inquiry, critical thinking, scholarly exploration, and personal growth.
Creativity: Empowering a spirit of innovation that inspires intellectual curiosity, self-expression, and problem-solving.
Belonging: Welcoming a diverse campus community that supports and celebrates
different identities, promotes equity and inclusion, and respects the ideas and
contributions of each individual.
Civic Engagement: Encouraging active participation grounded in self-reflection,
empathy, and an ethical commitment to the common good of our local and global
communities.
Sustainability: Building a culture of well-being that integrates and applies principles of
environmental, social, and economic stewardship informed by an understanding of the
past and our obligations to the future.
Equal Employment Opportunity/Affirmative Action Employer
SUNY Geneseo is committed to fostering a diverse community of outstanding students, faculty, staff, and administration. We recruit, hire, train, and promote persons in all positions and ensure that all other personnel actions are conducted without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability, genetic information, or any other protected characteristic.
Applicants, students, employees, and other members of the College community (including vendors, visitors, and guests) are protected from illegal forms of harassment or retaliation based upon a protected characteristic.
To request accommodation or assistance for job-related duties or the employment application process, please contact the Office of Diversity and Equity at (585) 245-5020 or email ode@geneseo.edu (ode@geneseo.edu%3Code@geneseo.edu%3E) . Find out more about our Community Commitment to Diversity, Equity, and Inclusion! (https://www.youtube.com/watch?v=0E28zJDeYTU)
Background Investigation Statement
All applicants are subject to drug and criminal background checks. See our full Background Investigation Statement at http://www.geneseo.edu/hr/employment.
Clery Statement
Applicants interested in positions may access the Annual Security Report( ASR ) for the College at www.geneseo.edu/police. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Geneseo University Police Department at 585-245-5651.
Quick Link for Postings https://jobs.geneseo.edu/postings/5470
Job Duties/Responsibilities
Job Duties/Responsibilities
Job Duty/Responsibility
Function 1: International Student Tracking and Onboarding
Maintain international student lists: Inbound student list and full student roster to track who has deposited, who needs I-20s, insurance registration, necessary banner record updates, and to notify multiple departments across campus of inbound international students during arrival.
Coordinate new international student arrivals in August and January - schedule airport pickups and monitor the inbox, phone, Whatsapp during arrivals while other staff are driving to pick up students.
Assist with preparing for international student orientation in fall /spring (scheduling rooms, catering, reserving 12-passenger van, inviting speakers)
Percentage Of Time 35%
Job Duty/Responsibility
Function 2: Workforce Development Office Support
Assist with the execution of new programming infrastructure as needed, such as creating forms for signature approval, storefront updates, and scheduling cross-division meetings.
Assist coordinator with creating and maintaining records for professional development (i.e. CTLE , CPE , LMHC ) compliance and certification.
Maintain and update program websites as needed.
Assist with the creation of the new Office for Workforce Innovation and Lifelong Learning including but not limited to the development of information management procedures.
Assist staff with relevant benchmarking and procedural research.
Assist the Director for the Center for Integrative Learning with interacting with Student Ambassador grant recipients: answering questions, assisting with travel, making purchases, hiring ambassadors' assistants, reimbursing expenses, and managing budgets.
Percentage Of Time 20%
Job Duty/Responsibility
Function 3: Reception and Office Management
Manage day-to-day operations for both the Center for Global Engagement ( CGE ) and the Office for Workforce Development, including general office reception, answering phones, emailing, and student and staff front office support.
Provide student worker supervision and oversight.
Provide scheduling and calendar management support for the Executive Director for CGE , Assistant Dean for Strategic Initiatives, Coordinator for Workforce Innovation and Lifelong Learning, Director for Integrative Learning, Director for the Teaching and Learning Center, and the Director for Digital Learning.
Percentage Of Time 15%
Job Duty/Responsibility
Function 4: Event Planning
Create a CGE department schedule of international student events such as the Social Security Administration office trip, tax and employment workshops, etc. Make appointments and reservations if needed.
Coordinate scheduling of Office for Workforce Development events, working with facilities and CAS to manage room reservations, facility requirements, and dining orders for all related programming.
Percentage Of Time 15%
Job Duty/Responsibility
Function 5: Travel, Purchasing, and Reconciliation
Assist with budgets, costs, and maintain cost information and records.
Reconcile State, IFR , P-Cards, Foundation, and Sponsored Research accounts.
Coordinate with student accounts for payment tracking and transactions.
Assist with travel requisitions for all staff.
Percentage Of Time 15%
Supplemental Questions
Required fields are indicated with an asterisk (*).
-
Please select the minimum qualification requirement that you meet. Requirement descriptions can be found above under 'Minimum Qualifications'.
Reassignment Requirement
Administrative Assistant Trainee 1 Transfer Eligibility Requirement
Administrative Assistant Trainee 2 Transfer Eligibility Requirement
Administrative Assistant 1 Transfer Eligibility Requirement
Reinstatement Requirement
Civil Service Canvass Letter
NY HELPS
I do not meet any of the above requirement qualifications.
-
Do you have experience working with people from different cultural backgrounds?
Extensive
Some
No
-
Do you have experience or basic knowledge of F and J visa regulations?
Experience with F and J visa regulations
Basic knowledge of F and J visa regulations
Neither
-
Do you have experience with event planning/execution?
Yes
No
-
Do you have experience working with health insurance?
Yes
No
-
What is your experience with using Microsoft Suite and Google Workspace?
A lot of experience with Microsoft Suite
Some experience with Microsoft Suite
No experience with Microsoft Suite
Applicant Documents
Required Documents
Resume
Cover Letter/Letter of Application
Optional Documents
Canvass Letter
