FIC Americas Conferences/Events Coordinator & Administrative Assistant

Deutsche Bank • New York, NY • 1h ago

Job Description:Job Title: FIC Americas Conferences/Events Coordinator & Administrative AssistantLocation: New York, NY OverviewAs a FIC Americas Evens Coordinator Americas the candidate will be an essential member of Deutsche Bank's Fixed Income & Currencies (FIC) team in the US. The candidate will support senior desk heads and FIC staff, managing the end-to-end planning and execution of events and conferences. This role involves coordinating logistics, managing budgets, liaising with vendors, and ensuring that each event runs smoothly and effectively promotes the company's objectives. What We Offer YouA diverse and inclusive environment that embraces change, innovation, and collaborationA hybrid working model, allowing for in-office / work from home flexibility, generous vacation, personal and volunteer daysEmployee Resource Groups support an inclusive workplace for everyone and promote community engagementCompetitive compensation packages including health and wellbeing benefits, retirement savings plans, parental leave, and family building benefitsEducational resources, matching gift, and volunteer programs What You'll DoWork closely with internal teams to ensure alignment of event objectives. Coordinates with external vendors, including exhibit builders, AV providers, and caterers, to ensure successful event executionManage event budgets, ensuring all expenses are tracked and events are executed within budgetServe as the primary point of contact during events, ensuring all aspects run smoothly and addressing any issues that ariseEnsure all events comply with Bank policies and gain approvals before and after with relevant compliance teamsFacilitate travel plans with minimal disruption, planning detailed itineraries and managing expenses in line with company policy; and coordinate calendars and schedules for senior desk heads to ensure efficient time management and prioritization of engagementsProvide proactive administrative support for project work and ad-hoc activities, including large-scale team meetings and internal/external events; and collaborate with the wider administrative assistant pool to ensure coverage during vacations or periods of increased demand Skills You'll NeedProven events and conference experience organizing eventsadministrative experience supporting senior managementProficient computer skills, particularly in Microsoft Office and email applications like OutlookStrong organizational skills and the ability to prioritize multiple tasksAbility to work autonomously and confidently interact with management, and ability to handle confidential information with discretion Skills That Will Help You ExcelExcellent communication skills, both written and oralHigh attention to detail and a passion for qualityAbility to work well under pressure in a fast-paced environmentGood interpersonal skills and the ability to build relationships with a broad range of stakeholdersSelf-motivated and proactive in identifying areas for improvement ExpectationsIt is the Bank's expectation that employees hired into this role will work in the New York, NY office in accordance with the Bank's hybrid working model. Deutsche Bank provides reasonable accommodations to candidates and employees with a substantiated need based on disability and/or religion. The salary range for this position in New York City is $90K to $100K. Actual salaries may be based on a number of factors including, but not limited to, a candidate's skill set, experience, education, work location and other qualifications. Posted salary ranges do not include incentive compensation or any other @type of remuneration. Deutsche Bank BenefitsAt Deutsche Bank, we recognize that our benefit programs have a profound impact on our colleagues. That's why we are focused on providing benefits and perks that enable our colleagues to live authentically and be their whole selves,

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