Summary The Management Analyst serves in the Geriatric Evaluation Management Clinics (GEM). Responsibility includes fiscal, personnel, program and supply management. This role is threefold: to keep abreast matters affecting the service and respond appropriately, keep Administrative Officer (AO) aware of all matters affecting the service, and to interface between the various sections within Geriatrics to expedite/enhance cost-effective, patient-centered change. Responsibilities Responsible for management of resources including authorized FTE, overtime, and fund control points to ensure that resources are within established ceilings and guidelines. Monitors resource needs throughout the fiscal year and notifies Program Directors of projected needs and/or shortcomings. Identifies workload trends and perform statistical analyses to determine resource needs and projections to accurately compile analyze and prepare management reports such as the AIMS and Labor Mapping for fiscal and data validation purposes. Prepares all CLCs and GEM clinics program reports and contributes to the Business Plan and other report(s) as needed. Assists in developing and implementing policies in accordance with the needs of CLCs and GEM clinics by aligning them with the needs of the System. Manages all CLC and GEM clinic Electronic Inventory Lists (EIL) for equipment by inventories; entering into VISTA all purchased equipment, new equipment, replacements, transfer of equipment, and turn in of equipment. Reviews life expectance of equipment and makes equipment recommendations to the AO and Program Directors, used in the business planning process. Requires researching complicated medical and non-medical equipment for use within the CLCs and GEM clinics. Works with the GEC AO in the development of proposals and new CLC/GEM programs, ensuring that they are consistent with both system and service mission and goals. This may include a thorough cost analysis and identification of budget, space, FTE, equipment and supply requirements. Delegated as CLC Program Safety Officer, ensuring compliance with established safety policies. Delegated GEC Automated Data Processing Applications Coordinator (ADPAC), the Systems Administrator for AccuCare, and is responsible for evaluating the accuracy of data assuring that hardware, software and network resource components are working, and reported to GEC leadership. Work Schedule: Monday-Friday, 8-4:30p.m. Telework: Ad-hoc and as determined by the Agency. Virtual: This is not a virtual position. Position Description/PD#: Management Analyst/PD671-1593-A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/09/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education s described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Ability to gather and interpret and analyze data, workload, performance, and financial information using various sources in Community Living Centers (CLC) and Geriatric Evaluation Management Clinics (GEM); Knowledge of the full spectrum of health care management, health care services and the processes to deliver these services; plan, schedule, and conduct projects and studies to evaluate and recommend ways to improve the effectiveness and efficiency of work operations; Prepares all CLCs and GEM clinics program reports and contributes to the Business Plan and other report(s) as needed; Ability to use sound management tools and techniques (flowcharts, decision trees, regression assessments, demographic analyses, forecasting techniques, needs assessments, systems redesign, feasibility studies, return on investment analysis, information systems) and to conduct analytical studies emphasis in Community Living Centers (CLC) and Geriatric Evaluation Management Clinics (GEM); Responsible for management of resources including authorized FTE, overtime, and fund control points to ensure that resources are within established ceilings and guidelines; Works with the GEC AO in the development of proposals and new CLC/GEM programs, ensuring that they are consistent with both system and service mission and goals. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a masters or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. (TRANSCRIPT REQUIRED) OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond graduate education. (TRANSCRIPT REQUIRED) Physical Requirements: The work is sedentary. Some work may require movement between offices, hospitals, warehouses, and similar areas for meetings and to conduct work. Work may also require walking/standing, in conjunctions with travel to and attendance at meetings and/or conferences away from the work site. Incumbent may carry and lift light items weighing less than 15 pounds. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: If your school has changed names, or is no longer in existence, you must provide this information in your application. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
