Summary Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities. Responsibilities Located at the Staff Training Academy, Federal Bureau of Prisons (BOP), Glynco, Georgia. Serves as the confidential personal assistant to the Director and the Deputy Director of BOP Staff Training Academy. Participates in the management of staff training bureau-wide by performing administrative duties to assist the Director and the deputy Director in accomplishing the mission of staff training. Maintains the supervisor's daily schedule of appointments and meetings, ensuring that the supervisor is aware of and prepared for associated issues. Plan and coordinate conferences and workgroups for BOP staff across the system. Makes travel arrangements and arranges schedules of visits for temporary duty trips the Director makes away from the Center. Receives and responds to telephone inquiries from higher organizational levels, institution, other government agencies, and the public concerning the training center activities and administration. Ensures office procedures meet organization's needs and are consistently understood and followed in subordinate offices. Requirements Conditions of Employment U.S. Citizenship is Required. See Special Conditions of Employment Section. Selective Service Requirement: http://www.sss.gov Career Transition Programs (CTAP or ICTAP): These programs apply to Federal and/or DOJ employees who meet the definition of surplus or displaced from a position in the competitive service. To receive selection priority for this position, you must: 1. Meet CTAP or ICTAP eligibility criteria; 2. Be rated well-qualified for the position, scoring at least half of the total possible points for the vacancy KSAs or competencies; and 3. Submit the appropriate documentation to support your CTAP or ICTAP eligibility. NOTE: Applicants claiming CTAP/ICTAP eligibility must complete all assessment questions to be rated under the established category rating criteria. Qualifications To be considered for the position, you must meet the following qualification requirements. Education As a general rule, education is not creditable above GS-5 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position. OR Experience You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level. To be creditable, this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position, and must typically be in or related to the position to be filled. Some examples of this qualifying experience are: GS-08: Experience in various administrative procedures to include organizing and maintaining a workload, ensuring appropriate quantities of office supplies are available for office functions, and managing time and attendance for a department. Experience maintaining the supervisor's daily schedule of appointments and meetings, ensuring that the supervisor is aware of and prepared for associated issues. Experience in receiving, screening and routing incoming mail and telephone calls, ascertaining the nature of the request and directing inquiries to appropriate staff. Experience in preparing correspondence, reports or similar materials. Reviewing outgoing correspondence for proper grammar, spelling, punctuation and format. Experience working with various programs such as Excel, Adobe, GROUPWISE, and various office equipment. GS-09: Experience in managing the administrative operations of the office, including enhancing the workflow and office process/operations. Experience in working with a wide range of administrative procedures and regulations to process requests and actions, forms, reports, and records. Experience in reviewing and processing incoming correspondence, determining proper action, at times preparing responses before referring to the supervisor. Reviewing outgoing correspondence and reports prepared by employees in the organization, ensuring proper format, correct grammatical content, and conformance to established procedures. Experience in utilizing various computer programs to complete complex, technical, or detailed assignments. OR Combination of Education and Experience A combination of education and experience. This experience must have equipped you with the qualifications to perform the major duties of this position as described above. If applicable, credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as the number of hours worked per week) spent in activities. Your eligibility for consideration will be based on your responses to the questions in the application. Education See Qualifications Section for education requirements, if applicable. ONLY if education is a requirement/substitution for specialized experience, applicant MUST upload legible transcripts as verification of educational requirement. Transcripts MUST be uploaded and electronically linked from USAJOBS at the time you apply and MUST include identifying information to include School Name, Student Name, Degree and Date Awarded (if applicable). All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, Click Here. Foreign Education: For information regarding foreign education requirements, please see Foreign Diploma and Credit Recognition at the U.S. Department of Education website: Recognition of Foreign Qualifications. If you are selected for this position and qualified based on education (i.e. basic education requirement and/or substitution of education), you will be required to provide an OFFICIAL transcript prior to your first day on duty. Additional Information Special Conditions of Employment Section: For non-law enforcement positions, the Fair Chance Act prohibits specific inquiries concerning an applicant's criminal or credit background unless the hiring agency has made a conditional offer of employment to the applicant. An applicant may submit a complaint, or any other information, to the agency within 30 calendar days of the date of alleged non-compliance by contacting the EEO Office in the Central Office at BOP-PRD-EEOOffice-S@bop.gov. Initial appointment to a supervisory/managerial position requires a one-year probationary period. The incumbent is subject to geographic relocation to meet the needs of the agency. Appointment is subject to satisfactory completion of a pre-employment and panel interview, urinalysis, physical, and background investigation. All applicants are subject to, and must satisfactorily pass all screening requirements in relation to National Crime Information Center (NCIC) and credit check. Additional selections may be made if vacancies occur within the life of the certificate. Current Federal Law Enforcement Employees: This is a non-law enforcement clerical or administrative support position (one-grade interval). Individuals selected for these positions will lose law enforcement coverage and will need to return to a position with "primary" law enforcement coverage to regain coverage. As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Exceptions may apply. See 5 CFR part 11.
