Job Title
Administrative Coordinator II
Agency
Texas A&M University
Department
Dean Of College Of Architecture
Proposed Minimum Salary
$3,750.00 monthly
Job Location
College Station, Texas
Job Type
Staff
Job Description
A Glimpse of the Job
The Administrative Coordinator II coordinates administrative support for the Executive Associate Dean (EAD), the EAD team, and with the implementation of the School of Architecture's strategic plan. This position provides high-level administrative support to the Executive Associate Dean, managing daily operations that include scheduling, travel coordination, event planning, and correspondence. The role also supports the Dean's Office by maintaining internal procedures, organizing records, and assisting with faculty affairs, while overseeing college-level awards and endowed position processes from nomination through committee review. The ideal candidate will excel in organization, communication, and managing complex administrative workflows in a dynamic academic environment.
What You Need to Know
Salary: $45,000-$65,000/annually
Special Instructions: A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents.
Qualifications
Required Education and Experience:
Bachelor's degree or equivalent combination of education and experience.
Three years of experience in office administration.
Preferred Education and Experience:
Experience in higher education
Five or more years of experience in office administration
Experience supporting Dean level positions and/or C-Suite positions
Ability to implement best-practice data collection and management
Project coordination experience
Experience with university awards and/or endowed position administration.
Exceptional attention to details
A well-qualified candidate will have the following:
Ability to multitask and work cooperatively with others.
Knowledge of word processing, spreadsheet, database, and presentation applications.
Interpersonal and communication skills.
Planning and organization skills.
Knowledge of word processing, spreadsheet, database, and presentation applications.
Excellent organization and time management skills.
Excellent verbal and written communication skills.
Ability to multi-task and work cooperatively with others.
Ability to organize data and files.
Essential Duties/Tasks
Executive Associate Dean Support
Provides direct administrative support to the EAD by coordinating and executing administrative operations.
Coordinates travel arrangements, itineraries, and expense reports. Plans and coordinates meetings, seminars, and other special events.
Manages room reservations, calendar invites, catering, and room set-up/break-down to include basic technology support.
Coordinates conference room schedules.
Plans, coordinates, and arranges logistics for events in collaboration with the School's Event Coordinator.
Prepares and takes minutes at meetings.
Attends meetings or committees on behalf of supervisor.
Manages, receives, and prepares correspondence.
Reviews and signs documents for supervisor.
Dean's Office Support
Supports the EAD's office through the planning and execution of administrative operations.
Develops, evaluates, and ensures adherence to internal office infrastructure procedures.
Coordinates and maintains internal data and file organization.
Supports the development of college-level guidelines and protocols.
Coordinates and organizes office records retention and maintains office references and resource materials.
Supports faculty affairs tasks as needed.
May train, supervise, assign tasks, and evaluate student workers as needed.
Awards and Endowed Position Administration
Manage awards for the college by tracking deadlines, issuing calls for nominations, and collecting and reviewing nomination packages.
Coordinates and arranges for the awards committee to review all nominations, prepares reports on the final outcomes, and records this information.
Collects and tracks college awards data and records the information in an internal tracking system.
Supports the EAD by administering the endowed position appointments by issuing calls for nominations for open positions, collecting and reviewing nominations packages.
Coordinates and arranges for the endowed position advisory committee to review all nominations, prepares reports on the final outcomes, and records this information.
Who We Are
The Texas A&M College of Architecture offers undergraduate and graduate professional programs to prepare individuals to enter the professions of architecture, landscape architecture, construction management, urban and regional planning. The planning, design and construction of the world's buildings, cities and landscapes involve a variety of professional skills. The faculty of architects, urban planners, landscape architects, engineers, computer scientists, constructors, lawyers, historians, and artists, in collaboration with educators in the language, philosophy and culture and natural and social sciences, help students develop an understanding of the physical, social, economic and political forces that shape our environment. To learn more about the College of Architecture, please visit us at https://arch.tamu.edu .
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts, and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums
12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays
Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html) and at least eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) each month
Automatically enrollment in the Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)
Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)
Professional Development: All employees have access to free LinkedIn Learning (https://linkedinlearning.tamu.edu/) training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance) for completing a degree while a Texas A&M employee
Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
