Invoicing/Job Costing Specialist

Aston Carter • Lenexa, KS • 10h ago

If you're an experienced Invoicing/Job Costing professional looking to make an impact in a growing, fast-paced environment, this role is a great fit. Our client is expanding their project workload and needs a detail-oriented Accounting Specialist who can keep financial operations running smoothly. You'll play a key role in maintaining accurate financial records, supporting project managers, and ensuring vendors are paid on time. Construction industry experience is highly preferred, and job costing experience is a strong plus. This is an excellent opportunity for someone who enjoys ownership, collaboration, and contributing to a small, high-performing team.

Job Title: Accounts Payable Specialist

Job Description

Our client is seeking an experienced Accounting Specialist to support their growing project load. This person will play a key role in maintaining accurate financial records, ensuring vendors are paid timely, and helping the business maintain healthy project-level visibility through accurate job costing and allocation. Construction industry experience is highly preferred.

Responsibilities

Process high-volume invoices accurately and on time, ensuring proper coding and approval routing.

Perform invoice processing and payment processing tasks in alignment with AP best practices.

Conduct three-way matching (invoice, purchase order, receiving documentation) for all job-related purchases.

Audit and reconcile receipts, vendor statements, and documentation to ensure accuracy.

Maintain vendor files, W-9s, terms, and payment schedules.

Allocate invoices, receipts, and expenses to the correct projects, cost codes, and phases.

Partner with project managers to resolve coding discrepancies and ensure accurate project reporting.

Support cleanup efforts on historical job costs and open AP items.

Assist in reconciliation of AP subledgers and general ledger accounts as needed.

Support month-end close, including accrual entries for unbilled or unmatched invoices.

Maintain accuracy and compliance throughout the purchase-to-pay (P2P) lifecycle.

Identify inefficiencies in AP workflow and recommend improvements.

Assist with documentation of AP processes and controls.

Essential Skills

2+ years of accounting experience, including accounts payable and accounts receivable.

Job costing experience highly prefered

Proficiency in QuickBooks.

Experience with purchase order matching.

Additional Skills & Qualifications

Bachelor's Degree is a plus.

Experience in the construction industry is preferred.

Ability to work through job costing and purchase orders.

Job Type & Location

This is a Contract to Hire position based out of Lenexa, KS.

Pay and Benefits

The pay range for this position is $26.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Lenexa,KS.

Application Deadline

This position is anticipated to close on Feb 15, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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